Learning Technology Archive Aug2023-July2024

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2023-2024 Academic Calendar Updates:  July 20 * Jun 15 * May 18 * Apr 20 * Mar 16 * Feb 17 * Jan 20 * Dec 16 * Nov 18 * Oct 21 * Sep 16 * Aug 19 

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Academic Technology Update

July 20, 2024

CANVAS:  'Assign To' Comes to Modules    Rubrics Redesign Phase 1   Inbox Updates    Deploy Notes    Product Blogs    Smart Search
DIGITAL ACCESSIBILITY:  Full Course Remediation Assistance Available 
ZOOM:  Minimum Client Version 6.1.1
PANOPTO:  Panopto 15.0 Release
MICROSOFT 365:  Microsoft Updates

 

Canvas

'Assign To' Comes to Modules

This is NEW for Modules; however, the new 'Assign To' UI (user interface) will ripple throughout other elements in Canvas. Most notably, Assignments Links to an external site.; Discussions Links to an external site.; and Pages Links to an external site.

Summary: On the Modules page, instructors can assign students to an entire module and individual module items from the Modules page. Additionally, the Add Module and Edit Module Settings pages are redesigned as trays.

Notes:

  • If a student is assigned only a specific item within a module and not the entire module, they will see only that item in the feature area, such as an assignment on the assignment page, and not the rest of the module.
  • If a student is assigned an entire module, but only specific items within that module, students can only view the items they are assigned.

Change Benefit: This feature improves the differentiation of Modules to create a more dynamic and adaptive learning environment.

Feature Workflow

On the Modules page, instructors can also access the Assign To tab by clicking the Options icon [1]. Then, select the Assign To link [2].

Module Assign To Link
Module Assign To Link

 

When editing a module, the Edit Module Settings is redesigned to display as a tray with a Settings tab [1] and an Assign To tab [2]. 

Edit Module Tray
Edit Module Tray

 

Using the Assign To tab, instructors can set the module visibility to Everyone [1] or assign it to specific students [2]. In the Assign To field [3], instructors can select students or sections using the drop-down menu, typing student names, SIS IDs (if available), or section names . Lastly, click the Save button [4].

Assign To Tray
Assign To Tray

 

When a module is differentiated for specific students, a View Assign To link displays to easily review or edit visibility.

View Assign To Link
View Assign To Link

Note: The View Assign To link does not display if the module is assigned to everyone.

 

More information and screen shots, Module and Assignment Differentiation Links to an external site.. Feature Video below:

 

Rubrics Redesign Phase 1

Summary: The Rubrics page at the admin and course level is redesigned, allowing admin and instructors to search and sort rubrics, view the location rubrics are used, duplicate and archive rubrics, as well as more easily edit existing rubrics. Additionally, the rubrics create and edit interface is redesigned. 

Change Benefit: This feature enhances educational value and improves student learning as institutions focus on effective rubric-based assessments.

Feature Workflow

At the Account and Course level, the Rubrics page is redesigned. Tabs are available to display Saved [1] and Archived [2] rubrics. A search bar [3] is available and the Create New Rubric button [4] is updated. Admins and instructors can also sort rubrics in ascending and descending order by Rubric name [5], Total Points [6], Criterion [7], and Location Used [8]. Additionally, an options icon [9] is available for each rubric, allowing users to easily edit, duplicate, archive, or delete rubrics [10].

Account Level Rubric View
Account Level Rubric View

Note: Rubrics cannot be edited or deleted once they have been added to an assignment. However, this can be duplicated for additional edits and the creation of new rubrics.

 

When creating a new rubric, enter a Rubric name [1] and Rating Order [2]. To add a new criterion, click the Draft New Criterion button [3]. To create criterion from an outcome, click the Create from Outcome button [4].

Redesigned Create New Rubric Page
Redesigned Create New Rubric Page

 

When creating a new criterion, enter the Criterion Name [1] and Criterion Description [2]. To enable a point range, select the Enable Range checkbox [4]. Then, determine the desired Points [4]. Rating name [5], and Rating Description [6]. Then click the Save Criterion button [7].

Create New Criterion Modal
Create New Criterion Modal

 

Once the rubric is complete, users can edit [1], delete [2], or duplicate [3] criterion. Additionally, use the drag and drop icon [4] to re-order criteria. Then, either Save as Draft [5], Save Rubric [6], or Preview Rubric [7].

Create New Rubric Edit, Delete and Duplicate Icons
Create New Rubric Edit, Delete and Duplicate Icons

 

More information and screen shots, Rubric Redesign Phase 1 Links to an external site.. Feature Video below:

 

Inbox Updates

Add Signature to Messages

Summary: When enabled, users have the option to configure a signature when composing a message.

Change Benefit: This feature streamlines communication and enhances the effectiveness and professional appeal of inbox messages.

Feature Workflow

 In the Inbox, click the Settings button.

 

Inbox Settings Icon
Inbox Settings Icon

 

To create a signature, select the Signature On radio button [1] and enter the desired signature in the Signature field [2]. Then, click the Save button [3].

Create Signature Modal
Create Signature Modal

 

Once a signature is saved, it displays in the message body when composing a message. 

Compose Message Signature Display
Compose Message Signature Display

 

Add Auto Response to Messages

Summary: When enabled, users have the option to set an auto-response for messages.

Feature Workflow

To create an auto-response message, select the Response On radio button [1] and enter the Start Date [2], End date [3], Subject [4] and Message [5]. Then, click the Save button [6].

Inbox Auto Response Modal
Inbox Auto Response Modal

 

Feature Video

 

Deploy Notes

 

The Product Blog

 

Smart Search

Summary: Smart Search is a new feature preview available in Canvas using advanced AI and semantic algorithms. The Smart Search feature understands the context of queries, providing more accurate and relevant results without needing complex search operators or tools. Currently, the Smart Search feature is querying the following items within a course: 

  • Content pages
  • Announcements
  • Discussion prompts
  • Assignment descriptions

 

Feature Workflow

To enable Smart Search, go to Settings > Navigation tab and 'Enable' Smart Search > click Save.

For more information related to the Smart Search feature, click the How it Works button.

How it Works Button
How it Works Button

 

In the Smart Search field [1], enter keywords or phrases to return relevant results, then click the search icon [2], or use the enter/return key on a keyboard. Additionally, users can click the like or dislike icons [3] to provide feedback on the search results of specific items.

Smart Search Field, Search Icon and Like/Dislike Icons
Smart Search Field, Search Icon and Like/Dislike Icons

 

Digital Accessibility

Full Course Remediation Assistance

The Digital Accessibility Team will be available to provide support services and full course remediation over the summer. Know anyone who needs a full course remediated (Ex. A Fall 2023 course they plan to use for Fall 2024)? Please email Angela Turner.   

 

Zoom

Zoom Minimum Client Version

On Tuesday, July 30th we will enforce a MCV of 6.1.1 for all platforms. Release Notes for Zoom Rooms Links to an external site., Windows Links to an external site., Mac Links to an external site., Linux Links to an external site., iOS Links to an external site., Android Links to an external site. and Web Links to an external site. 

 

Panopto

Panopto 15.0 Release

  • Accessibility improvements included expanded keyboard commands for navigating menus and new ARIA labels for screen readers 

 

Microsoft

Updates

 

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June 15, 2024

CANVAS:  New Quizzes Sub-Account Bank Sharing  New Quizzes Outcome Alignment Sub-Account  Deploy Notes   Product Blogs   Smart Search BETA

 

Canvas

New Quizzes - Sub-Account Bank Sharing

Summary - This feature streamlines resource sharing and enhances the overall efficiency of item bank management.

At the course level, an Account tab [1] displays when sharing an item bank. Instructors can share with sub-accounts they are associated with [2], manage access [3] and view sub-accounts the item bank is currently shared with [4].

Course Level Share Item Bank Account Tab
Course Level Share Item Bank Account Tab

Additionally, the Filter By options are updated. The All Banks option is renamed Shared with me [1], a This Account filter is added [2] and the Banks Shared to Course option is renamed Shared with Courses [3] on the Item Banks page. Additionally, an Account search field displays when viewing the Institution Banks and Shared with Me filters [4] at the course and Account level.

Item Bank Filter By Drop Down Menu
Item Bank Filter By Drop Down Menu

Feature Video

 

New Quizzes - Outcome Alignment Sub-Account Bank Sharing

 

 

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May 18, 2024

CANVAS:  RCE - Find and Replace   New Quizzes - Export Using Common Cartridge   Deploy Notes   Product Blogs   Smart Search BETA
DIGITAL ACCESSIBILITY: Full Course Remediation Assistance Available 
ZOOM:  Zoom 6.0 is here
QUALTRICS: Upcoming Service Changes
MICROSOFT 365: New Microsoft Forms Training

 

Canvas

****Fa24 Canvas course shells will be created Friday, May 24th****

Rich Content Editor - Find and Replace

Summary - The "Find and Replace" option available in modern productivity tools is now available in Canvas. This update allows for efficient data extraction, transformation, and manipulation.

In the Rich Content Editor, click the Tools drop-down menu [1], then select the Find and Replace link [2]. Additionally, the keyboard shortcut is command+F for Mac and control+F for Windows.

Find and Replace Tool Link
Find and Replace Tool Link

 

The Find and Replace modal displays and users can use the Find field [1] to enter keywords, then use the Replace with field [2] for the desired replacement. Users can use the Replace All button [3] to replace all items simultaneously or the Replace button [4] to replace a single item. If there are multiple items to replace, use the Previous [5] and Next[ [6] buttons to scroll through each individual item. 

Find and Replace Modal
Find and Replace Modal

 

New Quizzes - Export New Quizzes Using Common Cartridge

Summary - In Settings, when creating a course export, New Quiz files are exported as XML files. Previously, New Quizzes were exported as a JSON file type.

When Importing Course Content, select the Content Type Common Cartridge 1.x Package or Canvas Course Export Package in the drop-down menu [1], then choose the .imscc file type [2]. 

Import Content Page
Import Content Page

 

Select the Import existing quizzes as New Quizzes checkbox.

Import Existing Quizzes to New Quizzes Option
Import Existing Quizzes to New Quizzes Option

 

Related Product Blog post: Exporting New Quizzes as a Common Cartridge Links to an external site.

Deploy Notes for 4/24 and 5/8

Gradebook

 

The Product Blog

 

Smart Search BETA

The first wave of AI in Canvas is here (sort of). UT Austin has joined the early BETA for Smart Search. The new search feature gets more accurate and relevant results because it understands what you mean. No more fancy search tricks like "and" or "or" to get what you're looking for. For more information, please read the FAQ Links to an external site..

To try Smart Search out in your course, navigate to Settings > Feature Options > Smart Search > Enable. Refresh your page and verify 'Search' appears where students can view course navigation items.

What content is searched? 

The Search feature is querying the following items within a course: content pages, announcements, discussion prompts and assignment descriptions. The intention is to expand this scope as the Smart Search tool continues development. Note: it is not querying "student" items, like discussion post replies.

How do I share my feedback?

As you use the Search feature, please share your experience on this feedback form. Links to an external site.

 

Digital Accessibility

Full Course Remediation Assistance Available

The Digital Accessibility Team will be available to provide support services over the summer. If you would like to have a full course remediated (Ex. A Fall 2023 course that you plan to use for Fall 2024) please email Angela Turner. We will work to assign these courses to our support team over the summer months.

 

Zoom

Zoom 6.0 is here!

In case you missed it, the Zoom app has been rebranded as Zoom Workplace and includes an updated user interface, the ability to customize the tool bar and color scheme.

 

Qualtrics

Upcoming Service Changes

As we prepare for our upcoming contract renewal in December 2024, we will be discussing with various stakeholder groups the creation of deprovisioning policies for former employee/student accounts and estabilishing record retention guidelines. More information will follow in the months to come.

 

Microsoft 365

M365 Training

We've added Microsoft Forms Training – Sign up on UTLearn Links to an external site.

 

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April 20, 2024

CANVAS:  Archive Grading Schemes   New Quizzes Updates   Product Blogs - Rubrics & Modules   Smart Search BETA
DIGITAL ACCESSIBILITY: Full Course Remediation Assistance Available

 

Canvas

Settings/Grades - Archive Gradings Schemes

Summary: At the account and course-level, the Grading Schemes page interface is redesigned. Additionally, instructors can archive grading schemes as well as edit the name and description of grading schemes currently in use. 

In Course Settings, a View button [1], Copy button [2], and Add New Grading Scheme buttons [3] are added.


Course Grading Scheme View, Copy and Add New Grading Scheme Buttons
Course Grading Scheme View, Copy and Add New Grading Scheme Buttons

 

In Course Settings, the Manage All Grading Schemes modal is redesigned. Additionally, instructors can edit titles and descriptions of grading schemes already in use with the Edit icon [1]. Instructors can archive grading schemes using the Archive Icon [2] and restore archived grading schemes with the Unarchive icon [3].  

Course Level Manage All Grading Schemes
Course Level Manage All Grading Schemes

Notes: 

  • A grading scheme in use can be archived and then restored to an active state.
  • An archived grading scheme cannot be leveraged in the future by a course or assignment unless the scheme is restored. 
  • The default Canvas grading scheme cannot be archived. 
  • When copying or exporting a course, archived default grading schemes are not copied or exported.

 

Additional Details

Editing the name and description of grading schemes currently in use does not allow edits to percentages or points in the grading scheme. Additionally, a grading scheme established at the course level cannot be deleted, archived, or edited at the account level. Similarly, a grading scheme created at the account level cannot be deleted, archived, or edited at the course level. 

 

 

New Quizzes Updates

Item Analysis Report Additional Data

Summary: The following data is added to the Item Analysis report:

  • Essay and File Upload- Score distribution chart, CSV support
  • Numeric-Answer Frequency Summary, Aggregation and CSV support

 

Raw Points and Percentages on the Moderate Page

Summary: On the New Quizzes Moderate page, a configure icon is added allowing instructors to switch between percentages and raw points in the score display column.

 

To switch between percentages and raw points in the score column, click the Configure icon.

New Quizzes Score Configure Icon
New Quizzes Score Configure Icon

 

View Log Question Position

Summary: In New Quizzes the Moderation page View Log includes the question position of the answered question.

 

In the View Log of a New Quiz, the question position or question number displays.

New Quizzes View Log Question Position
New Quizzes View Log Question Position

 

The Product Blog

Canvas Rubric Redesign: Progress, Challenges, and Next Steps Links to an external site.

Assign To Coming to Modules! Releasing Modules to Students and Sections Links to an external site.

 

Smart Search BETA

The first wave of AI in Canvas is here (sort of). UT Austin has joined the early BETA for Smart Search. The new search feature gets more accurate and relevant results because it understands what you mean. No more fancy search tricks like "and" or "or" to get what you're looking for. For more information, please read the FAQ Links to an external site..

To try Smart Search out in your course, navigate to Settings > Feature Options > Smart Search > Enable. Refresh your page and verify 'Search' appears where students can view course navigation items.

What content is searched? 

As of April 10, 2024, the Search feature is querying the following items within a course: content pages, announcements, discussion prompts and assignment descriptions. These items would need to have been modified within the past year in order to appear as a search result.*  The intention is to expand this scope as the Smart Search tool continues development. 

*We have found Search to find Canvas Pages that were modified more than a year ago. Your results may vary.

How do I share my feedback?

As you use the Search feature, please share your experience on this feedback form. Links to an external site.

 

Full Course Remediation Assistance Available

The Digital Accessibility Team will be available to provide support services over the summer. If you would like to have a full course remediated (Ex. A Fall 2023 course that you plan to use for Fall 2024) please email Angela Turner. We will work to assign these courses to our support team over the summer months.

 

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March 16, 2024

CANVAS:  Multi-Select Gradebook Filters   Quiz & Item Analysis CSV   Deploy Notes   The Product Blogs
MICROSOFT 365:  LinkedIn Learning Playlist   Tips and Tricks

 

Canvas

Multi-Select Gradebook Filters

Summary: In the Gradebook, instructors can choose multiple filter options for each filter type.

Feature Workflow - Instructors can select multiple filter options when viewing the Gradebook.

Gradebook Multi Select Filters
Gradebook Multi Select Filters

 

Additionally, Instructors can manage selections directly from the pill in the Gradebook.

Multi Select Drop Down Menu from Filter Pill
Multi Select Drop Down Menu from Filter Pill

 

 

New Quizzes - Quiz and Item Analysis Report Fill In the Blank Data

Summary: This update provides additional information on specific question types for instructors to evaluate student responses and provide appropriate intervention.

In the Quiz and Item Analysis Report, the Answer Frequency Summary [1] and Aggregation [2] display.

Fill in the Blank Answer Frequency Summary and Aggregation Report
Fill in the Blank Answer Frequency Summary and Aggregation Report

 

Deploy Notes

 

The Product Blog

Dive into the Discussion Redesign with Our New Video Links to an external site. and Discussion Checkpoints Feature Update Links to an external site.

 

Microsoft 365

New LinkedIn Learning Playlist

Interested in learning more about Teams, SharePoint, Forms, or Power Automate? Elista Street (ITS) created a Microsoft 365 Playlist in LinkedIn Learning filled with courses, videos, and helpful tutorials about these different elements in the Microsoft 365 ecosystem. Check it out! You will need to log in to LinkedIn Learning and then log in with your UT EID.

 

Tips and Tricks

Join the UT M365 Team to Learn about Tips and Tricks about the different elements in the Microsoft 365 ecosystem. There are channels for Forms, Office Suite (Word, Excel), OneNote, Teams, and Outlook and more. Join Now! Links to an external site.

 

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February 17, 2024

CANVAS:  Practice Quiz Migration   Quiz & Item Analysis CSV   New Quizzes - Answer Frequency Summary   Deploy Notes   The Product Blogs
QUALTRICS:  Simple Layout

 

Canvas

New Quizzes - Practice Quiz Migration

Summary: Classic Quizzes' practice quizzes are migrated to New Quizzes with zero-point quiz settings enabled by default.

When a classic practice quiz is migrated, the New Quiz zero-point settings are enabled by default. This functionality enables instructors to swiftly and effortlessly transfer practice quizzes, eliminating the need for manual updates to each individual quiz.

Zero-Point Quiz Settings Enabled
Zero-Point Quiz Settings Enabled

Note: Instructors can change these settings as needed.

 

New Quizzes - Quiz & Item Analysis CSV Download

Summary: In New Quizzes, the CSV format of the Quiz and Item Analysis report can be downloaded, encompassing all metrics and Answer Frequency Summary tables accessible through the User Interface.

To export the Quiz and Item Analysis report, click the Export CSV button.

Quiz and Item Analysis Export CSV Button
Quiz and Item Analysis Export CSV Button

Additionally, the Export CSV button displays when viewing the Quiz and Item Analysis report.

Export CSV Button within the Quiz and Item Analysis Report
Export CSV Button within the Quiz and Item Analysis Report

Feature Video

 

New Quizzes - Answer Frequency Summary for Additional Question Types

Summary: In the Item Analysis Report, the Answer Frequency Summary tables display the total number of correct responses, incorrect responses, and no responses for the following question types: 

  • Multiple Choice
  • Multiple Answer
  • True or False

This update provides additional question types for instructors to evaluate student responses and patterns in order to provide appropriate intervention.

 

Deploy Notes

 

The Product Blog

New Quizzes: Quarterly Update from New Quizzes - Q4 2023 Links to an external site.; Enhancements and CSV Support for New Quizzes Item Analysis Links to an external site. 

Canvas Credentials (Badgr): Export Organization Badge List Links to an external site. and Reintroducing Badge Deletion in Canvas Credentials Links to an external site.

Themes for Development: Our Themes for 1H’2024 Links to an external site. (1) Automate and Streamline Group Membership Links to an external site. and (2) Improve Quiz Analysis Through Robust Reporting Links to an external site.

 

Qualtrics

Move to Simple Layout

The Spring 2024 faculty roundup newsletter mentioned that the default theme for new Qualtrics surveys would be the Simple Layout Links to an external site.. Vendor has informed us that this change is not possible for our Qualtrics brand.  Flat Layout will remain the default theme for new Qualtrics surveys.  Survey hosts are encouraged to use Simple Layout for surveys to ensure they meet accessibility standards and are mobile-friendly.

 

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January 20, 2024

CANVAS:  New Quizzes - Answer Frequency Summary   Deploy Notes   The Product Blogs

 

Canvas

New Quizzes - Answer Frequency Summary for Additional Question Types

Summary: In the Item Analysis Report, the Answer Frequency Summary charts display the total number of correct responses, incorrect responses, and no responses for the following question types: 

  • Categorization
  • Matching
  • Ordering
  • Hot Spot
  • Formula

This update provides additional question types for instructors to evaluate student responses and patterns in order to provide appropriate intervention.

 

Deploy Notes for Jan. 17 and Jan. 31

Calendar - Event Times can be Input Manually Links to an external site. | All Users

Grades - Submitted Date Column Links to an external site. | Students

Rich Content Editor - Course File Hover Displays Entire File Name Links to an external site. and Height and Width Attributes Supported Links to an external site. | All Users

Modules - Unpublish Module Only Links to an external site. | Instructor  (1/31/24 deploy)

 

The Product Blog

Enhancements and CSV Support for New Quizzes Item Analysis Links to an external site.

 

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December 16, 2023

CANVAS:  New Quizzes - Item Banks Shared in Course Copy   Calendar - Duplicate Events for Sections  The Product Blogs
ZOOM:  Minimum Client Update - v5.16.6

 

Canvas

New Quizzes - Item Banks Shared in Course Copy

Summary: This update improves instructor workflow by automatically sharing an item bank to a copy of a course without the need to take the additional step to share the Item Bank.

Note:  When a course is copied that includes a new quiz with an item bank, the item bank is shared with the new course automatically. This functionality is specific to the workflow when a course is copied. When a course is copied with the intent to migrate a Classic Quiz to a New Quiz, the item bank that is created from the question bank is already automatically shared with the new course. 

 

Calendar - Duplicate Events for Sections

Summary: In the Calendar, users can create and edit duplicate events for different sections of a course. Note: This behavior is duplicating single events and not creating recurring events.

When creating an event, click the More Options button.

Calendar Edit Event Modal
Calendar Edit Event Modal

Select the Use a different date for each section checkbox [1], then enter the desired date and time for each section [2]. Additionally, select the Duplicate checkbox [3] and enter the desired frequency [4].

Calendar Duplicate Events
Calendar Duplicate Events

 

The Product Blog

 Embarking on a Journey of Transformation: Upcoming Rubrics Redesign Links to an external site.

 

Zoom

Zoom Minimum Client Update

Tuesday, December 12th, UT Austin’s central Zoom tenant (utexas.zoom.us Links to an external site.) moved to require a minimum client version of5.16.6 to use the service.

If you have any questions or need further assistance, please contact the Service Desk at 512-475-9400 or help@utexas.edu. 

 

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November 18, 2023

CANVAS:  New Quizzes - Anonymous Grading   NQ - Duplicate Item Banks   NQ - Item Bank Display Update   Courses > All Courses   The Product Blogs - Discussion Redesign
ZOOM:  Zoom Easy Scheduler   Minimum Client Update

 

Canvas

New Quizzes - Anonymous Grading

Summary: In New Quizzes, instructors can enable Anonymous Grading.

When creating or editing a New Quiz and the Anonymous Grading feature option is enabled, instructors can select the Anonymous Grading checkbox.

Anonymous Grading Checkbox
Anonymous Grading Checkbox

Note: Once enabled, Anonymous Grading cannot be disabled for a New Quiz.

 

In the Moderate page, student quiz details are hidden when Anonymous Grading is enabled. Additionally, the Manage Current Attempt section in the individual student modal is hidden.

New Quizzes Moderate Page
New Quizzes Moderate Page

 

In SpeedGrader, student names and grades are hidden by default. 

New Quiz SpeedGrader View
New Quiz SpeedGrader View

Note: When posting grades for anonymous New Quizzes, grades are posted for everyone in the course, and anonymity is removed.

 

New Quizzes - Duplicate Item Banks

Summary: Instructors can duplicate Item banks. Duplicated Item banks can be edited without affecting the original content.

Feature Video: New Quizzes Duplicate Item Banks Links to an external site.

In Item Banks, click the Duplicate icon.

Item Bank Duplicate Icon
Item Bank Duplicate Icon

 

When the confirmation modal displays, click the Duplicate button.

Duplicate Bank Confirmation Modal
Duplicate Bank Confirmation Modal

 

A status banner displays that the duplicated bank appears in the All Banks filter when complete.

Duplicate Bank Status Banner
Duplicate Bank Status Banner

 

The duplicated bank has the same title in addition to the word Copy.

Duplicate Item Bank
Duplicate Item Bank

Notes: The Duplicate icon also displays in the Item Bank modal on the build page of a New Quiz.

 

New Quizzes - Item Bank Display Update

Summary: In the Item Banks page, bank details display in a table view.

Feature Video: New Quizzes Item Bank Display Update Links to an external site.

Item Banks display in a table view. Instructors can sort in ascending and descending order by clicking the arrow icon in a column.

Item Bank View
Item Bank View

 

Additionally, the Item Bank display is updated in the Item Bank modal on the New Quizzes Build page. To sort Item Banks, click the Sort By drop-down menu. To change the direction of the sort, click the drop-down menu and click the selection again.

New Quizzes Item Bank Tray
New Quizzes Item Bank Tray

 

Deploy Notes for Nov 22 

Courses > All Courses Navigation Tray Update Links to an external site.

In the Global Navigation tray, links for All Courses and All Groups display first.

Global Navigation Courses All Courses Link
Global Navigation Courses All Courses Link

 

The Product Blog

Discussions Redesign Coming to Canvas on July 20, 2024! Links to an external site.

 

Zoom

Zoom Easy Scheduler (Appointments)

Using the Zoom Easy Scheduler, instructors can create schedulable office hours within the Zoom section of a Canvas course for students to book appointments. 

Instructor View

Instructor View of Bookable Schedules in Canvas > Zoom > Appointments

 

Student View

Student View of Bookable Schedules in Canvas > Zoom > Appointments

Book Meeting

Confirmation to Book Meeting in Canvas > Zoom > Appointments

 

Instructor View of Appointment

Instructor View of Student Booked Appointment

 

Zoom Minimum Client Update

Beginning Tuesday, December 12th, UT Austin’s central Zoom tenant (utexas.zoom.us Links to an external site.) will require a minimum client version to use the service. All platforms will be enforced to minimum client version 5.16.6. 

If you have any questions or need further assistance, please contact the Service Desk at 512-475-9400 or help@utexas.edu. 

 

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October 21, 2023

CANVAS:  Calendar Recurring Events   Deploy Notes   The Product Blogs
MICROSOFT 365:  Microsoft Teams Classes in Canvas    Teams & SharePoint Outreach

 

Canvas

Calendar - Recurring Events

Summary: In the Calendar, users can create and edit recurring events.

Feature Video: Calendar Recurring Events Links to an external site.

When adding or editing an event in a calendar, users can select the frequency using the drop-down menu in the Edit Event modal.

Edit Event Modal Frequency Drop Down Menu
Edit Event Modal Frequency Drop Down Menu

 

Notes: Each frequency selection has an occurrence default. Additionally, users can have a maximum of 400 occurrences.

  • daily = 365 (days in a year) 
  • weekly = 52 (weeks in a year)
  • monthly = 12 (Months in a year)
  • annually = 5 (The event will occur for five years)
  • every weekdays = 52 * 5 (weeks in a year * weekdays)

When the custom option is selected, a modal displays allowing users to customize the frequency of the event.

Custom Repeating Event Modal
Custom Repeating Event Modal

Users can edit or update the frequency of an event on the More Options page.

More Options Page Frequency Drop Down Menu
More Options Page Frequency Drop Down Menu

Note: When a user has selected the Use a different date for each section checkbox, the frequency option is removed.

When deleting a recurring event, a modal displays where users can select which events are deleted.

Confirm Deletion Modal
Confirm Deletion Modal

When editing a recurring event, a modal displays where users can select which events are updated.

Confirm Changes Modal
Confirm Changes Modal

Note: Recurring calendar events are not available for appointment groups. 

 

Deploy Notes for Oct 11/Sept 27 

 

The Product Blog

Updated Roadmap Links to an external site. and Ideas & Themes Open for Voting 10/16 - 11/15 Links to an external site. 

 

Microsoft 365

Canvas + Microsoft Teams Classes

Microsoft Teams Classes is an external tool that helps instructors and students easily navigate between Canvas and Microsoft Teams. Users can access their class teams associated with their course directly from within Canvas. This is an approved solution if you plan to use Slack in your course. We are currently pilot testing the Microsoft Teams/Canvas integration. Email canvas@utlists.utexas.edu if you are interested in participating in the pilot.   

 

Microsoft Teams & SharePoint Outreach

Teams training is now available in UTLearn Links to an external site.! If you or your c/s/u are interested in group Microsoft Teams and/or SharePoint training, please contact tlc-training@austin.utexas.edu

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September 16, 2023

CANVAS:  Gradebook - Point Based Grading Scheme    New Quizzes - Update Bonanza!   Deploy Notes   The Product Blogs
MICROSOFT 365:  Microsoft Teams Classes in Canvas    Teams & SharePoint Outreach   Join UT M365 Team 
BOX:  Updates (Box for Microsoft Teams, Trash Retention, and BoxWorks information)

 

Canvas

Gradebook - Point Based Grading Scheme

Summary: Instructors can choose to have a point-based grading scheme when creating new schemes or editing existing schemes. Point-based grading schemes can be out of any number (ie 0-4 or 0-100), and have the same base requirements as a percentage-based grading scheme. 

Release Screencast: 2023-09-16 Gradebook Point Based Grading Scheme Links to an external site.

In Course Settings, instructors can create new grading schemes to grade by points. Additionally, when editing an existing scheme graded by percentages, instructors can change to grade by points [1]. When selected, the default point grading scheme displays. Instructors can customize the ranges by adding [2] and removing [3] rows.

Course Settings Manage All Grading Schemes Modal
Course Settings Manage All Grading Schemes Modal

 

In the Gradebook, when the course grading scheme is point-based, Assignment Group totals and Final Score display a tooltip of raw earned points and total points [1]. In the gradebook cell, points display scaled points as a fraction [2].

Points Grading Scheme Gradebook Display
Points Grading Scheme Gradebook Display

 

Note: When the Final Grade Override feature option is enabled and a course is using a point-based grading scheme, instructors can override the grade with a letter grade only.

 

New Quizzes - Update Bonanza!

 

Build on Last Attempt

Summary: In New Quizzes, instructors can allow students to build on their last attempt of a quiz by reattempting incorrectly answered questions.

Release Screencast: 2023-09-16 New Quizzes Build on Last Attempt Links to an external site.

In New Quiz Settings, select Allow multiple attempts [1], and then select the Enable build on last attempt checkbox [2].

New Quizzes Enable Build On Last Attempt Setting
New Quizzes Enable Build On Last Attempt Setting

Note: When the build on last attempt feature is enabled, students can only view questions marked with incorrect answers, all other questions are hidden.

Additional Details: Students can reattempt incorrectly answered questions until the answer is marked correct in SpeedGrader or they run out of attempts. Students who get all questions correct will not have the option to reattempt.

 

Improved Item Analysis Report

Summary: This update improves instructor workflow by providing Item Analysis reports in a timely manner and simplifies the user interface. 

In New Quiz Reports, click the Generate Report link.

New Quizzes Generate Report Link
New Quizzes Generate Report Link

 

Quiz and Item Analysis reports are generated on demand and display the updated Quiz Summary.

New Quizzes Item Analysis Report Summary
New Quizzes Item Analysis Report Summary

 

The collapsed Item Analysis is updated with the question type, statistics, and format changes.

New Quizzes Collapsed Item Analysis
New Quizzes Collapsed Item Analysis

 

When an item is expanded, updates include added tooltips and format changes.

New Quizzes Expanded Item Analysis
New Quizzes Expanded Item Analysis

 

After a report is generated, the report card displays data from the last run report [1]. To view report details, click the View Report link [2]. To update the data and run a new report, click the Generate Report link [3].

New Quizzes Item Analysis Report Card Display
New Quizzes Item Analysis Report Card Display

 

Additional Details: Previously it could take up to 48 hours for data to display in the New Quizzes reports.

 

QTI File Exporting Available

Summary: Instructors can export New Quizzes from the Build page and the new Export Page.

Release Screencast: 2023-09-16 New Quizzes QTI File Exporting Available Links to an external site.

In the New Quizzes Build page, Instructors can export content by clicking the Options menu [1], then clicking the Export Content link [2].

New Quizzes Export Content Link
New Quizzes Export Content Link

 

To export a New Quiz from the New Quizzes Export page, click the Create Export Button.

New Quizzes Export Page Create Export Button
New Quizzes Export Page Create Export Button

 

When an export is complete, the exported file displays in the Export page.

New Quizzes Export Page
New Quizzes Export Page

 

If an export fails, the export file displays as not available.

New Quizzes Failed Export Display
New Quizzes Failed Export Display

 

Additional Details: When a question from an item bank is used and then a QTI export is created, the item bank is included in the export.

 

Share Item Bank with Course Checkbox Update

Summary: The Share Item Bank with Course checkbox is added in the Item Bank page when creating a new Item Bank, as well as existing Item Banks. Additionally, instructors can view when an Item Bank is already shared with a course.

Release Screencast: 2023-09-16 New Quizzes Share Item Bank with Course Checkbox Update Links to an external site.

A user with edit permissions can select or deselect the checkbox to share the Item Bank with a course.

New Quizzes Share with Course Checkbox
New Quizzes Share with Course Checkbox

 

When a user has view permissions only, the share checkbox is grayed out and they are unable to make any changes.

New Quizzes Share Item Bank Modal
New Quizzes Share Item Bank Modal

 

Additional Details: If an Item bank is shared with both a course and a specific user, when the item bank is unshared with the course and continues to be shared with the user, the item bank no longer displays in the Banks Shared to Course filter, and can be accessed from the All Banks filter.

 

Deploy Notes for 8/30 and 9/13 

 

The Product Blogs

 

Microsoft 365

Canvas + Microsoft Teams Classes

Microsoft Teams Classes is an external tool that helps instructors and students easily navigate between Canvas and Microsoft Teams. Users can access their class teams associated with their course directly from within Canvas. This is an approved solution if you plan to use Slack in your course. We are currently pilot testing the Microsoft Teams/Canvas integration. Email canvas@utlists.utexas.edu if you are interested in participating in the pilot.   

 

Microsoft Teams & SharePoint Outreach

Teams training is now available in UTLearn Links to an external site.! If you or your c/s/u are interested in group Microsoft Teams and/or SharePoint training, please contact tlc-training@austin.utexas.edu

 

Microsoft 365 Updates

 

Box

 

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August 19, 2023

CANVAS: Enhanced Gradebook Filter Feature Enforcement   RCE - Edit Course Link Sidebar Update
ZOOM:  Minimum Client Version
MICROSOFT 365:  Microsoft Teams Classes in Canvas    Teams & SharePoint Outreach   M365 Updates 
BOX: Trash Retention   BoxWorks

 

Canvas

Gradebook - Enhanced Gradebook Filter Feature Enforcement

Enhanced Gradebook Filter Feature Screencast Links to an external site.

This update provides instructors with a more efficient and intuitive way to organize and sort their gradebooks. 

Note: Gradebook data will remain filtered until the filter is removed. 

New gradebook UI highlighting 'Import', 'Export' and Settings gear icon. New 'Apply Filters' appears above student names
Import, Export and, Settings Buttons

The Import and Export options display as buttons [1]. Additionally, View Options are now available in Settings [2]. You can now create and save multi-level filters [3] and export the gradebook's "current view."

For more information, see the Enhanced Gradebook Filter instructor guides Links to an external site..

 

Rich Content Editor - Edit Course Link Sidebar Update

RCE Edit Course Link Sidebar Update Screencast Links to an external site. 

When editing a course link, the sidebar is updated to allow users to view the name of the current link and choose a replacement from all available course links. Previously, users could only update the text and view the link URL.

Edit Course Link Sidebar
Edit Course Link Sidebar

When editing a course link, to update a link, view the name of the current link [1], choose a replacement link [2] and click the Replace button [3].

 

The Product Blog - A New Year of Innovation Links to an external site., Update on Faster Access to Item Analysis in New Quizzes, Links to an external site. and Quarterly Update from New Quizzes - Q2 2023 Links to an external site.

 

Zoom

Zoom Updates

Minimum Client Version – 5.15.5 on all platforms - August 18th

Release Notes for Zoom Rooms Links to an external site., Windows Links to an external site., Mac Links to an external site., Linux Links to an external site., iOS Links to an external site., Android Links to an external site. and Web Links to an external site. 

 

Microsoft 365

Canvas + Microsoft Teams Classes

Microsoft Teams Classes is an external tool that helps instructors and students easily navigate between Canvas and Microsoft Teams. Users can access their class teams associated with their course directly from within Canvas. This is an approved solution if you plan to use Slack in your course. We are currently pilot testing the Microsoft Teams/Canvas integration. Email canvas@utlists.utexas.edu if you are interested in participating in the pilot.   

 

Microsoft Teams & SharePoint Outreach

Teams training is now available in UTLearn Links to an external site.! If you or your c/s/u are interested in group Microsoft Teams and/or SharePoint training, please contact tlc-training@austin.utexas.edu

 

Microsoft 365 Updates

 

Box

Trash retention period has increased from 30 days to 90 days. Helps end users with restoring accidental deletions. Setting is in line with default SharePoint Recycle Bin setting (93 days)

Annual BoxWorks customer and developer event on October 11th. Click to Register Links to an external site.

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