Office Hours & Workshops
Drop-in Office Hours for faculty/staff are every Friday from 10am - 12pm* https://utexas.zoom.us/j/93485675351
Links to an external site.. Remember to sign in to Zoom with your UT EID
Links to an external site..
*No Office Hours: 5/30 and 7/4 (Independence Day)
Can't "drop by" on Friday? Please visit the One-on-One Consultations page to schedule an appointment.
Interested in Vendor-led Training? Jump down to view offerings and/or past recordings from Panopto, Perusall, Gradescope, Ed Discussion* and Honorlock* (*CSU-paid tools)
Workshops offered by Enterprise Learning Technology [Canvas & MS Teams]
These workshops support instructors, GRAs/TAs, and academic support staff new to using online technology (ed tech tools), as well as those who are looking to explore these topics in greater detail. We're excited to reconnect, collaborate, and innovate together to make this a season of growth, learning, and success for all.
TOTs or "That one Thing in Canvas" are short 40min. presentations with time at the end for questions.
• Accessibility & Ally • Assignments & Grades • Build Your Course • Canvas Crash Course • Canvas Deeper Dive • Canvas Made Simple • Discussion Redesign • Gradebook • Inclusive by Design [UDL] • Mid-Semester Feedback • Migration Strategies • Modules • New Quizzes • Pages in Canvas • Panopto Basics • Rubrics & SpeedGrader • Simple Syllabus • Student Self-Assessment • Teaching Tools & Integrations • UT Instapoll •
Note: To register for a session, select the appropriate date's Zoom Registration link and use your [EID]@eid.utexas.edu email (e.g., sqs95@eid.utexas.edu). After registering, you will receive a confirmation email containing information about the workshop, a Zoom meeting link, and options to add it to your calendar. Unable to register via Zoom? Please contact kkondoff@austin.utexas.edu for additional assistance. Workshop descriptions, Date/Time, and registration links are below.
Accessibility: How Ally Supports Accessible Course Design
Ally is a digital accessibility tool that scans your Canvas course and provides recommended steps needed to improve the accessibility of content where it does not comply with accessibility guidelines. It provides students with alternative formats of the original document so they can select the one that best fits their unique learning needs.
This workshop will provide an overview of the Ally accessibility platform from both the instructor and student experience:
- Ally Course Accessibility Report; course score; strategies to fix content
- Most common issues with documents flagged by Ally and how to resolve them
- Alternative Formats and how they can benefit students
- Campus Resources and where to go for additional assistance
Date/Time: Wed May 14 at 11am Links to an external site.
Assignments and the Gradebook in Canvas
Join us for targeted webinar focused on the assignment and grading process in Canvas. This session will provide you with a comprehensive understanding of the workflow of creating online assignments, managing student submissions, grading, and providing feedback in Canvas.
- Weight grades by assignment groups (e.g., Quizzes 20%, Exams 30%) and learn how to drop the lowest scores.
- Assign tasks to specific students, sections, or groups for targeted instruction.
- Utilize Rubrics for structured feedback, annotate directly on submissions in SpeedGrader, and add comments for clarity.
- Adjust grading policies, including default settings for all assessments, individual assignment adjustments, and implementing automatic late policies.
Date/Time: Wed June 4 at 1pm Links to an external site.
Build Your Course in Canvas [QM]
In this 60-minute webinar, we will explore best practices for designing student-centered online courses that are engaging, accessible, and well-organized. Using a framework based on the principles of Quality Matters, we’ll guide you through essential strategies to help you structure your course with students' needs in mind. Whether you are designing a new course or revising an existing one, you’ll walk away with practical action steps that can immediately improve your course design. We will not cover assignments or the gradebook in this workshop.
By the end of this workshop, participants will be able to:
- Upload, organize files, and determine which file formats are best for accessibility.
- Create Pages and Modules to present content to your students.
- Use the dynamic Syllabus tool or select another Home page option.
- Take accessibility and mobile device needs into course design consideration.
Date/Time: BYC Quality Matters - Wed June 4 at 3pm Links to an external site.
Canvas Crash Course
New to Canvas or prepping for Spring? In less than an hour, learn some of the basics: uploading Files, organizing in Modules, creating Assignments (gradebook columns), and communicating with students (Announcements vs Inbox messages). We will wrap up with some helpful tips to save you time throughout the semester.
- FILES: Upload/Import files to your Canvas course; discussion on accessible file formats; setting permissions
- MODULES: Create Modules and Pages to organize content for your students
- ASSIGNMENTS: Assignment creation, Assignment Groups (weight final grades/drop the lowest score)
- GRADES: Options under View & Action; Grading Policy for all assessments or individual assignments; Automatic Late Policy
- SETTINGS: Options under Course Details; Hiding tabs under Navigation; adding integrations
- COMMUNICATION: Announcements (flexible message format/Delay Posting) and Inbox Messages (aka, text messages)
Resources: Identifying Key Tools and Functions within Canvas and Getting Started in Canvas
Date/Time: Mon June 2 at 3pm Links to an external site.
Canvas Crash Course for GRAs & TAs
Discussions Redesign [TOT]
Gradebook Overview [TOT]
Curious about when students see feedback and grades? Want to add an automatic Late Policy to your gradebook? What are those options hiding under the three dots and what function does the Grade Detail Tray serve? Join us as we provide an overview of the Gradebook and help demystify the dropdowns and dots.
- Add an automatic Late Policy to your gradebook and excuse a student from the deduction penalty.
- Adjust the default Grade Posting Policy and learn when students see feedback and grades.
- Create and manage filters and export that view of the gradebook.
- Apply scores to ungraded assessments and create a grading scheme for your course.
TOTs or "That one Thing in Canvas" are short 40min. presentations with time at the end for questions.
Date/Time: Thu June 12 at 11am Links to an external site.
Inclusive by Design: UDL + Accessibility in Canvas
Explore a variety of bite-sized webinars focused on Canvas tools, assignment design, accessibility, and UDL principles. Drop in for a session or two, stay for a few, or pop into lunch-time Q&A. Come for the tips and tools, stay for the insights, and leave ready to design with confidence.
🌟 What is Universal Design for Learning?
Kick off the series with an overview into the "why" behind UDL. This session will introduce the core principles and framework of UDL, explore its origins in neuroscience and education research, and highlight the value of inclusive design in all learning environments.
Date/Time: Tues May 20 at 10am
🧱 Recognizing Barriers: Shifting from Deficit to Design Thinking
Reframe student challenges as design opportunities using a UDL lens. This interactive session explores common barriers in course sites—like confusing navigation or cognitive overload—and offers practical strategies to address them. Learn how to apply ‘Plus One’ thinking to make small, impactful changes that improve access and engagement for all learners.
Date/Time: Tues May 20 at 11am
🚦How Ally Supports Accessible Course Design
Discover how the Ally accessibility tool supports inclusive learning by identifying accessibility gaps in your course content and offering students alternative formats that meet their diverse needs. We’ll explore how instructors can interpret Ally’s feedback and take meaningful steps toward more accessible, learner-centered design.
Date/Time: Tues May 20 at 1pm and Wed May 21 at 10am
🚀 Multiple Means, Multiple Wins: Engagement, Representation, and Action
This hands-on session will unpack the three principles of UDL—engagement, representation, and action/expression—and how to apply them when designing learning experiences in Canvas. Discover strategies and tools that support diverse learners and improve accessibility.
Date/Time: Wed May 21 at 11am
🛠️ UDL in Canvas: Practical Tools for Inclusive Course Design
Turn theory into action with a guided walkthrough of Canvas features that support UDL implementation. Learn how to create accessible content, design flexible assessments, and organize course materials to reduce cognitive load.
Date/Time: Wed May 21 at 1pm
🎯From Idea to Action: Creating Your UDL Implementation Plan
In this collaborative session, participants will review their current course(s) through a UDL lens and build a personalized action plan. Peers will provide feedback and encouragement as everyone takes steps toward more inclusive design.
Date/Time: Thur May 22 from 10am - 12pm
📝 Flexible Online Assignments and NEW Student Self-Assessment
Learn how to create flexible, accessible assignments in Canvas that support all learners. Explore options for varied submissions, student self-assessment with rubrics, and easy, inclusive grading tools.
Date/Time: Thur May 22 from 1pm
✅ Streamlined Syllabus Creation with Simple Syllabus
Learn how to efficiently create accessible, interactive syllabi in Canvas with Simple Syllabus. Discover how prepopulated templates, customizable content blocks, and automatic syncing enhance flexibility and ensure compliance, all while supporting diverse learner needs.
Date/Time: Thur May 22 from 2pm
Adding a Mid-Semester Feedback Survey to Your Canvas Course [TOT]
Migration Strategies for Classic & New Quizzes
Advanced Modules in Canvas [TOT]
Getting Started with New Quizzes [TOT]
We will present an overview of New Quizzes, a comparison of "Classic" vs "New" Quizzes and when to make the switch.
- Learn the new question types and features in New Quizzes; how to shuffle questions/answers, add time/attempt limits.
- Learn how to manage what students see when they complete the quiz.
- How to moderate a quiz and add additional time or attempts; create a new Assign To for students with accommodations.
- Use Item Banks to make a quiz unique for each student (Item Banks replace Question Banks/Groups).
- How to view a student's submission in SpeedGrader and Regrade if necessary.
- Learn how to migrate an existing Classic quiz (without Question Banks) over to New Quizzes
TOTs or "That one Thing in Canvas" are short 40min. presentations with time at the end for questions.
Date/Time: Tue June 10 at 11am Links to an external site.
Advanced Pages in Canvas [TOT]
Creating Content in Panopto
This webinar is for anyone who is interested in recording content for participants to watch online - posted in a Canvas course or website. Learn how to use the Panopto Capture recorder to record content from your own computer and then place these recordings into a Canvas course or post Share links. Topics will include setting up Panopto, recording content, adding quiz questions, and making a recording available to participants.
Date/Time: Fri May 9 at 12pm Links to an external site.
Enhance Student Feedback with Rubrics and SpeedGrader [TOT]
Simple Syllabus
Simple Syllabus helps instructors save time and eliminate redundant tasks associated with syllabus creation in Canvas. The template-driven architecture of Simple Syllabus automatically ensures compliance with accreditation and regulatory standards while still giving faculty the autonomy to personalize curriculum content for their classroom directly within the Canvas. Designed specifically for publishing syllabi, Simple Syllabus helps you work smarter, not harder.
- Prepopulated fields and the ability to quickly add new content blocks.
- Ability to toggle some content private (students only) or public.
- Ability to see which students have viewed and/or acknowledged the syllabus.
- Directly syncs Canvas assignments, quizzes, discussions and more—no double entry.
- Accessible from anywhere, anytime - inside Canvas or on the web - without software installation or updates.
- Leverage rich media to build interactive syllabi directly within Canvas.>
- Carry content forward each term–eliminating the need for tedious copy and paste.
Date/Time: Tue June 3 at 1pm Links to an external site.
Maximizing Your Canvas Course: A Guide to Teaching Tools and Integrations
Join us for an interactive workshop designed to empower instructors with the teaching tools available in Canvas. We’ll dive into the various resources at your fingertips, from integrated tools to self-install options, ensuring you can enhance your course delivery and student engagement.
In this session, we will:
- Explore Integrated Tools: Discover the powerful features that can seamlessly integrate into your courses to enhance learning experiences.
- Requesting Integrations: Learn the step-by-step process for requesting new integrations that can support your teaching goals.
- Navigating Settings: Familiarize yourself with the tools available under Settings > Navigation and how to enable them effectively in your courses.
- Self-Installing Tools: Uncover the range of self-install options available in our in-house UT Canvas Apps store, giving you the flexibility to customize your course as needed.
By the end of this workshop, you’ll have a comprehensive understanding of the teaching tools at your disposal and practical strategies for implementing them in your Canvas course. Whether you're new to the platform or looking to expand your toolkit, this session is designed to elevate your teaching experience.
Date/Time: Tue June 17 at 11am Links to an external site.
Getting Started with UT Instapoll
:: Microsoft 365 :::
Interested in learning more about the tools, applications and resources in the Microsoft 365 ecosystem available to Faculty, Staff and Students at UT Austin? Great! Join us for an overview of each tool and gain insight into how these tools can help increase productivity. Sessions will be independent and interested attendees are encouraged to register for one or all depending on their needs and/or interests. These sessions are also listed in UT Learn. For more information, Teams and/or SharePoint consultations, please contact tlc-training@austin.utexas.edu
Intro to Microsoft 365 [Playlist Links to an external site.] - MS Teams, SharePoint, Forms, Lists and more!
| Description | Date/Time |
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Introduction to MS TeamsThis course provides an overview of Microsoft Teams, a collaborative communication platform that integrates chat, meetings, file sharing, and other tools. Attendees will become familiar with the user interface, navigation, and basic features of Teams, such as sending messages, adding emojis and reactions, and using @mentions. They will leave the training with a basic understanding of how to use Teams to improve their productivity and teamwork. Duration: 45 minutes with time for Q&A. UT Learn registration(s), https://bit.ly/utaustin-msteams Links to an external site. Attendees will learn how to:
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Register with UT Learn: https://bit.ly/utaustin-msteams Links to an external site.
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Intro to MS FormsThis course provides an overview of Microsoft Forms. Forms is an application designed for creating surveys, quizzes, and polls. Microsoft Forms serves as a dynamic platform for data collection and analysis, with a user-friendly interface that allows for the creation of custom forms. Each form can be tailored with a variety of question types and design elements to gather the precise data needed. Microsoft Forms is a useful tool for obtaining feedback, taking in requests, and engaging with audiences in a structured manner. Participants will learn how to effectively utilize Microsoft Forms for streamlined data gathering and insightful analysis. The training will encompass topics such as form creation and personalization, response management, and integration with other Microsoft 365 tools. By the conclusion of the training, attendees will possess an understanding of Microsoft Forms’ capabilities and be prepared to apply this knowledge to practical applications. |
Register with UT Learn: |
::: About Panopto :::
Panopto is the easiest way to record and share videos. Upload and host your videos in your Canvas course. Search inside videos for any word spoken or displayed on screen (PowerPoint/Keynote slides!). Panopto provides greater flexibility for recording videos, more advanced video editing tools, and simpler workflows for finding and sharing videos securely online. Additionally, Panopto delivers elevated viewing experiences that engage audiences and enable more flexible collaboration.
When live two-way conversation isn’t necessary, you can use Panopto for Asynchronous learning and teaching (pre-recording lectures; creating flipped class videos; creating microlearning videos; student video projects, presentations, and performances; providing assessments and feedback; and recording on-demand employee training videos) and Sharing knowledge and information (sharing video tutorials, demonstrations and how-tos; creating video documentation and SOPs; capturing and searching SME knowledge; recording and sharing video presentations; creating on-demand CSU communications videos; recording employee onboarding videos).
Panopto Customer Training Webinar Video Library Links to an external site.
| Description | Date/Registration link |
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Basic Training Webinar [vendor-led, live]Basic Training Webinar is designed for new users and beginners who would like to learn how to use the Panopto software. These webinars will cover creating, managing, and editing sessions as well as navigating the Panopto interface. |
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Advanced Training Webinars [vendor-led, live]For users who already have a grasp of Panopto's basic functionality, our Advanced Training Webinars cover specific topics that enhance your skills. Topic: Advanced Recording |
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Basic Training WebinarsThese webinars are designed for new users and beginners who would like to learn how to use the Panopto software. Please note, registrations must be manually approved before users can access the webinar. |
Past Event: |
Advanced Training Webinar: Advanced EditingDid you know you can use Panopto’s video editor to add quizzes, a slide deck, or YouTube videos to your Panopto content? Or, that you can splice multiple clips together into one video? This month, join us for an in depth look at how to use Panopto’s editor to combine many sources of content into one rich recording. We’ll address some common editing scenarios we often get questions about, such as how to allow viewers to download your slides, how to curate which streams a viewer will see at different parts of your videos, and how to embed a webpage into a video. |
Past Event: |
Advanced Training Webinars - Making Panopto Videos More InteractiveDid you know you can add quizzes, webpages, and YouTube videos to your Panopto videos? This month, we will explore a variety of ways to make your Panopto videos more interactive. Learn how to knowledge-check viewers through quizzing, add content like YouTube videos and webpages, as well as give viewers the opportunity to record their own videos within an existing Panopto video. We will also take a look at some additional video editing tools outside of Panopto that you can use to add layers of interactive content. |
Past Event: |
Advanced Training Webinars - Microsoft Teams IntegrationThis month, join us for a discussion on Panopto’s integration with Microsoft Teams - including the ability to store Teams meeting recordings in Panopto and to access Panopto videos within Teams. We’ll first talk about the integration’s benefits and features, then show how Administrators can set up and configure the integration. Finally, we’ll cover how users can add the integration and begin using it. We’ll end the webinar with live Q&A. |
Past Event: |
::: About Ed Discussion :::
Ed Discussion is not a free tool. Colleges, Schools or Units* that elect to use Ed Discussion will be included in a centrally administered contract, and billed back by the Office of Academic Technology for their seat counts. *The College of Natural Sciences and Electrical & Computer Engineering have elected to join the Ed Discussion contract.
Ed Discussion is a Q&A platform designed to help students and staff communicate efficiently and effectively.
- All your course communication in one place.
- No more emails - questions and answers posted on Ed benefit the whole class.
- Keep questions and posts organized under different categories.
- Supports equations, figures, multimedia sources, and code.
Ed Discussion - Resources for Instructors and Students
| Description | Date/Registration link |
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Transitioning from Piazza to Ed DiscussionInstructors are using Ed Discussion for class Q&A with great success. Folks have found it saves considerable time for teaching staff, reduces emails, while also increasing student engagement and peer learning. This workshop is helpful for those instructors who want to find out how to do things in Ed Discussion that they previously did in Piazza. In this workshop, we'll show you:
This is a 60 minute workshop. There will be additional Q&A time to discussion any questions. |
Past Event |
Getting Started with Ed DiscussionInstructors are using Ed Discussion for class Q&A with great success. Folks have found it saves considerable time for teaching staff, reduces emails, while also increasing student engagement and peer learning. Ed Discussion is a quick and easy drop in for class Q&A with superior functionality and usability.
This is a 60 minute workshop. There will be additional Q&A time to discussion any questions. |
Past Event |
Advanced Features in Ed DiscussionInstructors are using Ed Discussion for class Q&A with great success. Folks have found it saves considerable time for teaching staff, reduces emails, while also increasing student engagement and peer learning. For instructors already familiar with Ed Discussion, this workshop will have more time available to hear from individual instructors about their use cases and provide some ideas on how to best use Ed Discussion. This is a 60 minute workshop. |
Past Event |
::: About Gradescope :::
Gradescope is a feedback and assessment tool that dramatically reduces the pain and time associated with grading exams, homework, and other assignments. Gradescope is widely used to deliver assessments remotely. It enables instructors and graders to give better and more timely feedback, resulting in improved learning outcomes. Dynamic rubrics help streamline the tedious parts of grading while increasing grading consistency. AI-assisted Grading allows instructors to automatically group similar answers and grade all the answers in each group at once. Gradescope also helps with grading programming assignments at scale and can automatically grade printed bubble sheets. You can learn more and create an account at www.gradescope.com Links to an external site.. The Gradescope team is happy to help, so please let them know if you have any questions at help@gradescope.com.
- Vendor Documentation
- UT Documentation
| Description | Date/Time & Registration |
|---|---|
Gradescope: Stories from the classroomAs educators, the best stories come from our peers. Join instructors from Purdue University to hear how they use Gradescope to improve and accelerate assessments all while saving time. |
PAST EVENT: |
::: About Honorlock :::
Honorlock is not a free tool. Colleges, Schools or Units that elect to use Honorlock will be included in a centrally administered contract, and billed back by the Office of Academic Technology for their seat counts.
Honorlock is a remote proctoring service that creates a fair testing environment for all students by protecting exams and academic integrity. Honorlock's proctoring software is primarily browser-based and most students will not have to download any software to access it. Students will need to use the Google Chrome browser and once they install the Honorlock Chrome extension, they can simply log into Canvas like they normally do and get started.
| Description | Date/Registration link |
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Honorlock OverviewJoin us to see how Honorlock blocks AI like ChatGPT Links to an external site., finds leaked test content Links to an external site., and detects cell phones. You can disable printing, require students to only use a single screen, record their web traffic, prevent them from accessing external sites and applications, and require a room scan before the exam to ensure the student isn’t using illicit resources. If your students need access to specific information, you can whitelist websites they’re permitted to access during the exam. Honorlock support agents are available 24/7 to help troubleshoot any remote proctoring issues and answer any questions. Proctoring Online Exams Shouldn't Feel Like Homework
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On Demand: |
::: About Perusall :::
Would you like your students to come to class ready to participate? With Perusall, an online social annotation platform, you can increase student engagement, collaboration, and community within your course. Plus, Perusall works with your favorite course content including books, articles, web pages, videos, podcasts, and images.
Boost your pedagogy with the Perusall Academy! Links to an external site. Elevate your Perusall skills with our Perusall Academy! This webinar series will teach you how to use Perusall and its latest features in your courses today. Join educators worldwide in these dynamic sessions and earn your Perusall Academy Certificate of Completion by attending all three in any order. Academy returns Summer 2025. Watch the recordings here Links to an external site..
| Description | Date/Registration link |
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Perusall Exchange® 2025: Why Reading Matters to the Future of LearningAs we navigate a world of rapid information transfer and artificial intelligence, reading remains essential to our development of foundational learning skills like writing, comprehension, critical thinking, and the ability to solve complex problems. In higher education, we are witnessing a change in reading habits and skills, posing challenges for students, instructors, and institutions. Does reading matter to the future of learning? |
May 19th - 23rd |
Creating a social learning experience using OpenStax and PerusallOpenStax is the world's largest publisher of textbooks created from open educational resources (OER). Perusall and OpenStax work together to promote learning by providing well developed content in a social learning environment. We’re excited to invite you for an interactive webinar in collaboration with OpenStax, where you’ll discover how your class can be transformed when more students are reading their assignments. During the session, you'll have a chance to join a Perusall course, hear from adopters sharing their success stories, and engage with the presenter, and other participants. |
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Perusall Academy Next LevelElevate your skills and create dynamic courses with advanced features, including Peer Review and Differentiated Assignments Links to an external site..
There will also be a dedicated Q&A session. Come see how Perusall can elevate your pedagogy. |
On Demand: Perusall Next Level (9/25/2024) Recording Links to an external site. and Completed Q & A Links to an external site. |
Looking for a previously recorded workshop? Check out the Panopto Video tab for recordings of past workshops. Note: You may need to log in with your UT EID to view the Panopto recordings.