2021 - 2022 Academic Calendar Updates: [2022] Jul 16 Jun 18 May 21 Apr 16 Mar 19 Feb 19 [2021] Dec 18 Nov 20 Oct 16 Sep 18 Aug 21

July 16, 2022

CANVAS: Observer Dashboard Filtered by Student Deploy Notes

ZOOM: Zoom Apps Updates Zoom Updates and Reminders

PANOPTO: Mandatory Client Upgrade for Desktop and Remote Recorders - July 21

TEAMS: What's New in Microsoft Teams for Education

Canvas

New Feature - Observer Dashboard Filtered by Student

Why the change? This update allows observers to view one student’s dashboard and courses at a time.

Screencast Video: Observer Dashboard Filtered by Student

Feature Workflow

Observer Dashboard Filter by Student
Observer Dashboard Filter by Student

If observers are observing multiple students, they can click the Student drop-down menu to change the dashboard view of the student they are observing.

Observer Dashboard Filter by Student view
Observer Dashboard Filter by Student view

The dashboard changes based on the student’s dashboard view. Note: Observers will not be able to select multiple students at the same time. Only one user can be selected at any given time when filtered.

Deploy Notes

Assignments: Individual Student Due Date Override and Assignment Availability Window Display Update
New Quizzes: New Quizzes Item Bank Icon Update
Enhanced Gradebook Filters: When using Enhanced Gradebook Filters, instructors can download CSV files based on a filtered view in the Gradebook.

Zoom

Zoom Apps

The Zoom Apps Quick launch feature has now been enabled for all UT Zoom users from the Zoom Marketplace. This allows you to enable and use UT approved Zoom apps directly through your Zoom client including the Timer application, which allows you to add a timer to your Zoom meeting or webinar without needing an external clock application. You may need to restart or upgrade your Zoom client to enable the App Quick Launch button. We always recommend keeping your Zoom client up-to-date as a best practice.

While we welcome the use of Apps to add additional functionality to Zoom, please understand these app integrations require access to our Zoom tenant data. The Apps button, available when using the latest version of the Zoom client, will list a variety of tools available, but given the classification of data in our tenant new apps and integrations must follow ITS guidelines to be enabled.

Zoom Updates & Reminders

Release notes for Zoom Desktop Client and Zoom Mobile App

Please send requests/changes to add-on licensing (Large Meeting, Webinar, Zoom Room) to Zoom@utexas.edu.

Panopto

Mandatory Client Upgrade [7/21]

On Thursday, July 21st, Panopto for Windows & Remote Recorders will be upgraded to version 12.0.0 or above and Panopto for Mac to version 11.1.0 or above. The upgrade will be applied to our Panopto site at 7:00pm CST.

Teams

What's New in Microsoft Teams for Education

Free Teams for students and teachers - Initial Teams engagements, before joining UT Austin

Teams Home page - Home page will be included automatically with all class teams and provides a central landing destination to check the latest announcements, pinned class resources, upcoming assignments, recently edited class files, and more. Coming late July/August.

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June 18, 2022

CANVAS: Message Observers of Students Who Deploy Notes Feature Request - Bulk Change Assignment Status InstructureCon 2022 (online+free) - July 14

ZOOM: Zoom Apps Updates Polls and Quizzes

PANOPTO: Panopto Cloud Downtime - June 25 Mandatory Client Upgrade for Desktop and Remote Recorders - July 21

TEAMS: What's New in Microsoft Teams for Education Blog Microsoft O365 and Canvas

Canvas

New Feature - Gradebook > Message Observers of Students Who

Why the change? This update allows instructors to collaborate with observers through targeted communication.

Screencast Video: Gradebook Message Observers of Students Who

Feature Workflow

In the Gradebook, find the assignment and click the Options icon [1]. Then click the Message Students Who link [2].

Gradebook Message Students Who link
Gradebook Message Students Who link

By default, Canvas will show names from the Haven't submitted yet category. In the For students who.. drop-down menu [1], select the category of students you want to message. Based on real-time data, Canvas will show the names of the observers who fall in the category you selected [2]. You can also remove observers from the message by clicking the Remove icon [3].

Message Observers of Students Who
Message Observers of Students Who

Note: This feature supports the option to include all observers, specific observers, or only students when sending a message from the Message Students Who link in the Gradebook only. This feature is not available in New Analytics at this time.

Deploy Notes - June 8

Canvas deploys contain code changes that are intended to fix bugs, improve performance, and prepare for new features.

Rich Content Editor - Vector Button in Equation Editor

In the Rich Content Editor, a vector button has been added in the Equation Editor. This change allows instructors and students to include vector arrows with a button when creating an equation in the Rich Content Editor Equation Editor.

Feature Workflow

In the Rich Content Editor, click the Equation Editor icon.

Equation Editor Icon
Equation Editor Icon

To create an equation with vector arrows, click the Vector button.

Rich Content Editor Equation Editor
Rich Content Editor Equation Editor

Syllabus - Icon Display in Syllabus Update

Previously, assignments, quizzes, and graded discussions displayed the same assignment icon in the Syllabus. Now different icon symbols display for assignments, discussions, and quizzes. This update allows users to differentiate between assignment, discussions, and quiz icons in the Syllabus Course Summary.

Syllabus Course Summary
Syllabus Course Summary

Feature Request - Bulk Change Assignment Status

Please consider commenting and/or voting for this feature request.

Bulk Change Assignment Status (i.e., Missing when submitted in class but not if uploaded late)

InstructureCon 2022: Embrace the Journey

A FREE, one-day event - July 14, 2022 AGENDA

Register now for your chance to:

Get insights from our inspiring keynote speakers, Adam Grant and Simone Giertz
Discover new offerings from a wide range of edtech partners
Fuel up on the latest Instructure Learning Platform know-how
Earn badges and points you can exchange for swag

Zoom

Zoom App Updates

Official quick launch apps such as Timer can now be used in meetings. New app requests must be approved following new app requirements.

Additionally, file sharing integrations with Box, Microsoft OneDrive and SharePoint have been enabled, allowing sharing of files in the chat during a meeting.

For information on file sharing integrations please see https://support.zoom.us/hc/en-us/articles/360036123551-Using-file-sharing-integrations

For information on new Zoom features please see https://zoom.its.utexas.edu/new-highlighted-features-ut-zoom

Polls and Quizzes

Users can now manage saved Polls and Quizzes for Meetings/Webinars in the Zoom portal.

Panopto

Panopto Cloud Downtime [6/25]

On Saturday, June 25th from 8 – 11pm, Panopto will upgrade all Panopto Cloud sites to their latest release. Release Notes | June 2022

This upgrade will require downtime. During the downtime, you will not be able to access videos on your Panopto site, and any attempts to upload from recording clients will result in a "Server unable to connect" message.

Mandatory Client Upgrade [7/21]

On Thursday, July 21st, Panopto for Windows & Remote Recorders will be upgraded to version 12.0.0 or above and Panopto for Mac to version 11.1.0 or above. The upgrade will be applied to your Panopto site at 7:00pm CST.

Teams

What's New in Microsoft Teams for Education

June 2022 Education Blog and Education Blog Home Page

Microsoft O365 and Canvas

We will be testing the Canvas > Microsoft Office 365 integration this summer. The integration will include Microsoft OneDrive, Microsoft Teams Classes and Microsoft Teams Meetings. If you are interested in using any of these features this summer, please let us know at Canvas@utlists.utexas.edu.

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May 21, 2022

CANVAS: Observer Dashboard Filtered by Student New Quizzes - Fill in the Blank and RCE Feature Preview - Course Pacing

ZOOM: Minimum Client Version and New Features

PANOPTO: Panopto Video Retention Schedule Panopto Cloud Downtime - June 25

TEAMS: Microsoft O365 and Canvas

Canvas

New Feature - Observer Dashboard Filtered by Student

Why the change? This change allows observers to view one student’s dashboard and courses at a time.

Feature Workflow This new feature has been delayed. Red Delayed stamp

Dashboard Student Drop-Down Filter
Dashboard Student Drop-Down Filter

If observers are observing multiple students, they can click the Student drop-down menu to change the dashboard view of the student they are observing. The dashboard changes based on the student’s dashboard view.

Note: Observers will not be able to select multiple students at the same time. Only one user can be selected at any given time when filtered.

New Quizzes - Fill in the Blank Question Type Allows Rich Content Editor

This feature was originally introduced in the 2022-04-16 Canvas Release Notes.

Why this change? This change allows instructors to create fill-in-the-blank questions with rich content such as scientific or mathematical formulas or a table. Additionally, instructors can format fill-in-the-blank questions to appear on separate, distinct lines.

When adding a fill-in-the-blank question, type a statement in the rich content editor and surround a word with backticks to indicate where a student fills in the answer.

New Quizzes Question Editor
New Quizzes Question Editor

In the Answer Type drop-down menu, select the Dropdown option, enter the correct answers and distractor answers, if needed. Possible Answer Types include a dropdown, open entry, or word bank.

Fill in the Blank Answer Options
Fill in the Blank Answer Options

This feature supports fill-in-the-blank types for fill-in-the-table, multiple drop-down, multiple fill-in-the-blank sentences, and entering equations or formulas. For full details about this feature option, please see Feature Option: New Quizzes

Feature Preview - Course Pacing

Feature Preview indicates a feature option in active development. Users who opt in to the feature and join the Community user group can help improve the feature through direct feedback. For details about how to enable feature options, please see How do I manage new features for a course?
This feature preview is limited to Manually Created Courses (Request a Sandbox/Course Shell) while it is in active development. For additional details about this feature option, please see Course Pacing Feature Overview document

What is this? Course Pacing distributes due dates on a defined pace for rolling enrollments.

Video: Course Pacing (Feature Preview)

In Course Settings, click the Enable Course Pacing checkbox. To update your course, click the Update Course Details button.

Enable Course Pacing Course Setting
Enable Course Pacing Course Setting

Instructors can access Course Pacing through Modules. Note: Content must be in modules to use Course Pacing.

Access Course Pacing in Modules
Access Course Pacing in Modules

Course Pacing allows automagical distribution of due dates for students with different start dates based on an instructor’s defined pace. This feature is ideal for rolling enrollment courses that have no start or end date, but can also be used when courses have a traditional start and end date as well.

View Course Pacing in Modules

Instructors can access Course Pacing through Modules and view student due dates.

View Student Enrollment Course Pacing Dates
View Student Enrollment Course Pacing Dates

When a student enrolls in the course their individual due dates are automatically set.

View Amount of Days Set

Instructors can set a number of days between each assignment. By default, weekends are skipped. To allow weekends in the due dates, click the Settings icon [1] and then deselect the Skip Weekends checkbox [2].

View Skip Weekends

For additional details about this feature option, please see the Course Pacing Feature Overview document.

Zoom

Minimum Client Version - May 23rd

Beginning May 23rd, UT Austin’s central Zoom tenant (utexas.zoom.us) will require a minimum client version (5.10.4) in order to use the service. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until their client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Schedule a recurring Meeting with Saved Breakout Rooms, View Breakout Rooms from the Main Session, and Support for multi-spotlight for Cloud Recordings. Additionally, file sharing integrations with Box, Microsoft OneDrive and SharePoint have been enabled, allowing sharing of files in the chat during a meeting.

For information on updating the client to the latest version: https://support.zoom.us/hc/en-us/articles/201362233-Upgrade-update-to-the-latest-version.
For information on new Zoom features please see https://zoom.its.utexas.edu/new-highlighted-features-ut-zoom
For information on file sharing integrations please see https://support.zoom.us/hc/en-us/articles/360036123551-Using-file-sharing-integrations

If you have any questions or need further assistance, please contact the Service Desk at 512-475-9400 or help@utexas.edu.

Panopto

Panopto Video Retention Schedule

To remain responsible stewards of the university’s online storage resources, Panopto administrators will implement an automated Panopto Video Retention Schedule for Panopto cloud storage on June 1, 2022.

Panopto Retention Periods

Any video that has not been viewed in 15 months will be automatically archived.
- Users can restore archived videos upon request. through their Panopto library. Videos may take up to 48 hours to be restored after the request is submitted; once a video is restored and viewed, its retention period is reset.
Any video that has not been viewed in 5 years will be automatically deleted.
- Upon deletion, videos are moved to the “Recycle Bin” for 90 days before being permanently deleted. Content creators may recover their own videos from the Recycle Bin within that 90-day period.

If you wish to retain videos longer than 5 years after they were last viewed, please contact the Service Desk at help@utexas.edu to discuss your options. Users who choose or need to retain videos longer than 5 years will assume records retention and disposition responsibilities for the recordings.

Panopto Cloud Downtime

On Saturday, June 25th 2022, Panopto will upgrade all Panopto Cloud sites to their latest release. This upgrade will require downtime. During the downtime, you will not be able to access videos on your Panopto site, and any attempts to upload from recording clients will result in a "Server unable to connect" message.

We will announce the exact time and expected duration of the downtime with the June 18th newsletter, along with information on what’s new in the June update.

Teams

Microsoft O365 and Canvas

We will be testing the Canvas > Microsoft Office 365 integration this summer. The integration will include Microsoft OneDrive, Microsoft Teams Classes and Microsoft Teams Meetings. If you are interested in using any of these features this summer, please let us know at Canvas@utlists.utexas.edu.

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April 16, 2022

CANVAS: Assignment Default Due Time Field Gradebook - Apply Score to Ungraded New Quizzes - Fill in the Blank & RCE Rich Content Editor - Icon Maker SpeedGrader - Emojis in Submission Comments Deploy Notes

ZOOM: What's New Webinar [4/21] New Features

PANOPTO: Canvas Course Copy Reminder

TEAMS: Panopto Integration

Canvas

New Feature - Assignment Default Due Time Field

Why the change? This change allows instructors to adjust the Assignments Default Due time to fit the course’s needs. Before, if a Due Time was not added to an assessment, Canvas would default to 11:59 PM.

Course Settings Assignment Default Due Time Field
Course Settings Assignment Default Due Time Field

Notes: The Assignment Default Due time will not update existing assignments with due dates already set.

Gradebook - Apply Score to Ungraded Assignments

Why the change? This change allows instructors to apply scores to ungraded submissions en masse from an assignment group and/or Total column menus in the Gradebook.

The options menu from an assignment group or the Total column in the Gradebook allows instructors to select to Apply Score to Ungraded.

Totals Menu
Totals Menu

The Apply Score to Ungraded allows instructors to apply scores to all ungraded submissions from the Total Menu and assignment groups menu.

Apply Score to Ungraded Menu
Apply Score to Ungraded Menu

For full details about this feature option, please see Feature Option Overview: Apply Score to Ungraded Assignments.

New Quizzes - Fill in the Blank Question Type Allows Rich Content Editor

Why this change? This change allows instructors to create fill-in-the-blank questions with rich content such as scientific or mathematical formulas or a table. Additionally, instructors can format fill-in-the-blank questions to appear on separate, distinct lines.

When adding a fill-in-the-blank question, type a statement in the rich content editor and surround a word with backticks to indicate where a student fills in the answer.

New Quizzes Question Editor

In the Answer Type drop-down menu, select the Dropdown option [1], enter the correct answers and distractor answers, if needed. Possible Answer Types include a dropdown, open entry, or word bank [2].

Fill in the Blank Answer Options
Fill in the Blank Answer Options

This feature supports fill-in-the-blank types for fill-in-the-table, multiple drop-down, multiple fill-in-the-blank sentences, and entering equations or formulas. For full details about this feature option, please see Feature Option: New Quizzes

Rich Content Editor - Icon Maker

Why the change? The Rich Content Editor allows instructors to create simple icons for their courses.

In the Rich Content Editor, click the Icon Maker icon.

Icon Maker Menu
Icon Maker Menu

When complete, icons display in the content editor.

Icon Maker Icons
Icon Maker Icons

At release, the Icon Maker feature only supports predefined images. The ability to upload custom images will be added in a future deploy. For full details about this feature option, please see Feature Option Overview: Rich Content Editor Icon Maker

SpeedGrader - Emojis in Submission Comments

Why this change? When adding submission comments, instructors and students can add emojis using the Emoji Picker.

Instructors can add emojis to comments in SpeedGrader using the emoji icon available in the comment box.

Submission Comment Emoji Icon
Submission Comment Emoji Icon

Instructors and students can add emojis in comments added in the context tray from Gradebook.

Submission Comments
Comments in Grade Detail Tray

Students can add emojis to comments added to their submissions.

For full details about this feature option, please see Feature Option Overview: Emoji in Submission Comments. Canvas has removed emojis from the library that may be deemed inappropriate for use. The UT Canvas team can block additional emojis under account settings (please email Canvas@utlists.utexas.edu).

Deploy Notes

3/30 - Assignments: Bulk Due Date Time Editor, Gradebook: Gradebook Loading Icon

4/1 - Rich Content Editor - Equation Editor Update

Blog - Quarterly Update from New Quizzes - Q1 2022 (Q1 Achievements/Q2 Objectives)

Zoom

What's New at Zoom? Webinar

Thursday, April 21 at 12pm - Learn more about the latest updates in Zoom. Registration required.

New Features with Version 5.10.0 or higher

There are several new opt-in Features for users with version 5.10.0 or higher: Schedule a recurring meeting with Saved Breakout Rooms, Avatars, Webinar reactions, Webinar Session Branding

Panopto

Canvas Course Copy

As you begin prepping for summer courses, a reminder that we have turned on Canvas Course Copy in Panopto. Canvas course instructors have the ability to manually copy Panopto videos from previous courses into new courses from within Panopto. When course content is manually copied, the videos in the original course's folder and any subfolders are copied to a new course folder. Where applicable, embedded videos are updated and linked to the new video copy. The new Panopto course folder is only shared with those enrolled in the new course. There is an option to exclude previous Zoom recordings.

How to Manually Copy Panopto Course Content in Canvas

How to Publish Videos Using the Availability Workflow - Manually copying will move ALL videos in the course. Instructors can determine when sessions become viewable under Settings > Availability. Hint: the "Never" option will hide videos until you click the "Publish" button on a per-video basis.

Teams

Panopto Integration

Panopto Teams integration now available (Download in Teams Apps). Automatically transfer Teams recordings to Panopto folders - Mapping Your Meetings. You can also add Panopto folders as a tab to your Team.

The apps page, Teams. Under "Built for your org," Panopto appears highlighted by a red box.
Look under More Apps to find Panopto app

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March 19, 2022

CANVAS: Enhanced Gradebook Filters Deploy Notes (New Quizzes Updates) Discussion Redesign - Anonymous Discussions

ZOOM: Zoombombing Group HD Updates to Breakout Rooms

PANOPTO: Canvas Course Copy Panopto Videos

TEAMS: Microsoft Teams Updates Change to Panopto App in Teams

Canvas

Gradebook – Enhanced Filters [Feature Preview]

A Feature Preview indicates a feature option in active development. Users who opt in to the feature and join the Community user group can help improve the feature through direct feedback. For details about how to enable feature options, please see How do I manage new features for a course?
For additional details about this feature option, please see Enhanced Gradebook Filters Overview

When the Enhanced Gradebook Filters feature preview is enabled for a course, instructors can create filters that can be saved or used one time.

The Filters button is in the upper right of the gradebook. Click to begin creating gradebook filters.
Create New Filter

Create filter window - view filter options.
View Gradebook Filters

Instructors can select condition types and conditions to add to the filter. They can also remove conditions, apply the filter, and give the filter a name for future use.

The following conditions can be used to create filters in the gradebook.

Create filter window - select condition type(s) for filter.
Select Condition Type

Assignment Group - select from the assignment groups created in the course
Module - select from the modules created in the course
Section - select from the sections available in the course

Student Group - show only students in a selected group
Submission - select to see assignments that have ungraded submissions or only those with submissions
Start Date - show only assignments that have a due date at or beyond the start date selected
End Date - show only assignments that have a due date at or before the end date selected

Instructors can use multiple condition types and conditions to create specific filters for the gradebook.

Once conditions have been selected, to view the filtered gradebook data on the selected set of conditions, click the Apply Filter toggle button.

Create filter window - click to apply filter
Apply Filter

Instructors can save the filter for future use by entering a name in the Give this filter a name field and clicking the Save button.

Create filter window - saving conditions and giving filter a name.
Enter Filter Name and Save

Gradebook data will remain filtered until the filter is removed.

Note: When the Gradebook Filter is enabled in a course, the View Options move under Gradebook Settings (gear icon) and the Action Options split out into Import and Export buttons. To remove a filter, click the ‘X’ on the filter under Applied Filters.

Bug Fixes & Deploys

Gradebook - Split Name Columns

Video - Screencast: Gradebook Split Name Columns

Why the change?This change allows student first and last names to be displayed and exported in separate columns.

Gradebook View Menu: Split Student Names Option; Student Last Name and Student First Name columns
Gradebook View Menu: Split Student Names Option

Notes

When student names are split, the Last Name column can still be sorted by type and order and supports secondary info.
If a user has a preferred name that is different from their legal name, the legal name will be displayed.

Gradebook - Missing Status Removal

Video - Screencast: Grading Missing Status Removal

Why the change? This change removes the Missing label for submissions that have not been submitted online but that have received a manually entered grade. This behavior also applies in SpeedGrader.

When an assignment indicates a student’s submission as missing, and a grade is entered manually in the Gradebook, the Missing status is removed. In the Gradebook, the Missing status is indicated as a color. The Grade Detail Tray displays both the status and the color.

Example of how grade entry removes Missing status
Grade Entry removes Missing status

Notes

Once a manual grade has been entered, the Missing label is removed. Removing the entered grade does not replace the Missing label. Labels that need to be reapplied must be done manually.
The Missing label is also removed if the assignment is part of an assignment with a Late Policy, and a manual grade is entered for the assignment submission.

New Quizzes - Matching Questions Partial Credit

Video - Screencast: New Quizzes Matching Questions Partial Credit

Why the change? This change allows instructors to award partial points for partially correct matching questions through auto grading.

When a Matching Question is created, the Matching Questions question type includes the Grading section, which allows the question to require exact matches to receive full points or allow for partial credit. Previously, matching questions awarded all points or not points, even though a student was asked to assess multiple items within the same question.

Newly created matching questions default to the partial credit option.

New Quizzes - Matching Question type grading option for Partial Credit or Exact Match
Grading detail information

New Quizzes - Item Bank Filtering Terminology Adjustment

When filtering item banks, the ‘All Banks’ filter displays item banks created by a user as well as item banks shared with the user. The ‘Banks Shared to Course’ filter displays item banks that have been shared with the course.

New Quizzes - Modules > Requirement Display

Previously, when adding New Quizzes to module requirements, users would find the item under Assignments. Now instructors can view all quiz types under the Quizzes heading.

Edit Module Settings window with updated Requirements displaying New Quizzes under Quizzes
Updated Module Heading

Discussion Redesign - Anonymous Discussions [Feature Preview]

This feature is used in conjunction with an existing feature option in Canvas (Discussion Redesign). For details about how to enable feature options, please see How do I manage new features for a course?

Anonymous Discussions

Discussions allow teachers to create anonymous discussions. This option displays when creating a new discussion for a course. By default, this option is set to off.

When anonymity is turned on for a discussion, grading and groups are not supported.

Discussion Options and radio dial for Anonymous Discussions
Anonymous Discussion Option

Note: When the Discussion Settings menu option is selected for students to create discussions, the option is also included to allow students to create anonymous discussions. This option is not selected by default.

When an anonymous discussion exists in the course, the Discussions page indicates anonymous discussions before a student opens the discussion.

Alert for Anonymous Discussion in the Discussions Index Page
Anonymous Discussion in the Discussions Index Page

Users with a teacher, TA, or designer role in the course will never be anonymous. However, student names and profile pictures are hidden from other course members, including teachers. Admins who are not explicitly enrolled as a teacher, TA, or designer and create a reply also display as anonymous. Additionally, users who view a course without having a course enrollment (such as when participating in a public course) also display as anonymous.

Side by side comparison of regular and anonymous Discussion Threads
Anonymous Discussion Thread

For more information, please visit the Discussions/Announcements Redesign User Group page.

Zoom

Highlighting a tool against Zoombombing

Due to an uptick of non-UT Zoombombing, we are highlighting a tool useful for meetings where EID authorization is not a requirement, and the meeting is accessible to non-UT users.

Suspend Participant Activity allows a host to immediately suspend all participants from sharing camera, using microphones, chat, screenshare, annotation, and the meeting will become locked to prevent new participants from joining. This will allow the host to report and remove malicious actors.

To active Suspend Participant Activity

Click the Security icon on the bottom Zoom toolbar

Click Suspend Participant Activity

Click Suspend

You may also remove the participant and submit a report for the user through Zoom

In Zoom, under Security select 'Suspend Participant Activities'
Suspend Participant Activities option under Security

Hosts can then re-enable participants to share video and use chat after malicious actor are removed and the session can be unlocked if necessary.

As a reminder, we encourage hosts to enable as many security measures as possible for meetings using UT Zoom. Report instances of Zoombombing to the Information Security office by sending an email of the incident to security@utexas.edu.

Available Now – Group HD

Users may now enable Group HD in their Settings to enable higher quality camera video in meetings and webinars. For more information on system and bandwidth requirements, visit Zoom’s support page on Group HD. 

Upcoming Change to Breakout rooms

This change would allow Hosts to create, remove, and rename breakout rooms while they are open and in use. This feature requires client version 5.9.3 or higher and must be enabled by Zoom.

Panopto

Canvas Course Copy

How to Manually Copy Panopto Course Content in Canvas

Open the new Canvas-linked course folder in Panopto that you want to copy the content to from another folder. Select the gear icon in the upper right corner to open Settings.

Panopto course folder. On it, the Settings icon (cog wheel) is highlighted by a red box.
Settings icon in Panopto folder

On the Overview tab of the Settings menu, scroll down to the section Course Copy and select Choose source folder. Note: you must have instructor access to the linked LMS course on the folder you choose.

Overview tab, Course Copy section. Within it, "Copy Source: Choose source folder" is highlighted by a red box.
Course Copy options

Select Begin course copy. The course copy will automatically begin, and copy videos from your selected folder over into the new folder you have opened. Note: depending on the volume of files you have in the original folder, processing times may vary.

Course Copy section. Under the folder selected in 1.5., "Begin course copy" is highlighted by a red box.
Begin course copy

Upon manually selecting an older Canvas course Panopto folder to copy to a newer course’s Panopto folder, Course Copy will:

Automatically transfer course Panopto videos from one Canvas course folder to another course folder. Both folders must be Canvas course folders for Course Copy to work.

Automatically re-link embedded Panopto videos copied from the original course pages into new courses, retaining the subfolder structure

Notice regarding User Completion reports

There may be cases in which student views may not be correctly counted in User Completion reports from Panopto folders due to browser plugins, extensions, or adblockers. This article references a message that may be shown to students who may have these installed causing issues with reported views. Please inform students that if they are receiving these notifications, they must allow Canvas and Panopto to adblocker exception lists, and if issues continue, contact help@utexas.edu.

Teams

Updates

1:1 Chat transcription captures the text version of your Call and saves it for later use. This can be enabled via the control bar within the Call window.

Local time added to people's profiles.
New Power Automate entry points in-Teams 
New presentation modes in Teams - Standout, Side-by-side, and Reporter

Upcoming Change to Panopto App for Microsoft Teams (TBA)

Some of the new features include:

Automatically route Teams meeting recordings to preferred Panopto folders

Consolidate Teams recordings with other meeting recordings, including Zoom
Associate any Panopto folder with any Teams channel via a tab app
Search and share Panopto videos using a Teams message extension

Microsoft Education for Remote, Hybrid and Face-to-Face Learning - Most current (and user friendly) Teams-related resources for faculty, staff, and students.

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February 19, 2022

CANVAS: Deploy Notes

Canvas

There were no Canvas feature updates for January & February; however, deploys (bug fixes) were quite busy. The next Canvas release will be March 19, 2022.

Deploy Notes

Canvas deploys contain code changes that are intended to fix bugs, improve performance, and prepare for new features. Below are some of the highlights from January and February 2022.

Google LTI - File Menu Selection Update
Rich Content Editor - Accessibility Checker Color Update and Equation Image Absolute URLs
Mobile Apps - Session Duration Extension
Gradebook - Split Name Columns and Missing Status Removal
SpeedGrader - Unposted Comment Warning
New Quizzes - Matching Questions Partial Credit

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December 18, 2021

CANVAS: New Analytics - Online Attendance Extended Timeline for Classic Quizzes Chatter - Updates for Spring 2022 December Deploy Notes

ZOOM: Minimum Client Version Update Zoom Cloud Recording Retention Policy

PANOPTO: Panopto Cloud Downtime [1/8/2022]

ADOBE CONNECT: Service Retirement [1/31/2022]

Canvas

For the upcoming holidays, no product release will take place on December 18, 2021. The next Canvas release will be March 19, 2022. [There were no Canvas updates for January & February.]

New Analytics - Online Attendance

New Analytics includes an Attendance tab, which allows criteria to update attendance information for individual courses and remove manual attendance tracking. Instructors can choose which online criteria options to set for their course. Unlike Roll Call Attendance, an assignment is NOT created and scores do NOT pass to the gradebook. Instructors can also choose to disable online attendance for the course completely.

New Analytics Online Attendance Dashboard and Settings
Online Attendance Configurable Menu

For full details about this feature, please see Canvas Release: New Analytics - Online Attendance Report.

Extension for Classic Quizzes

The option to use Classic Quizzes has been extended until June 30, 2024. From Sue Sorensen's blog:

The past two years have created more challenges and stress than anyone anticipated, so rather than making this time even more stressful by asking you to begin transitioning to New Quizzes now, we’re adjusting the timeline in hopes that you can begin planning for your transition as we complete the milestones that are most important to your institution. To better support you, we’re extending the time, providing greater control with institutional determination for how change should happen and communicating a transparent picture of what features are coming.

Feature list of when and what to solve before Classic Quizzes is turned off

Discussion Tool - Chatter (UT Canvas Apps Store)

Looking for a collaborative, Canvas-integrated discussion space for your course? Check out Chatter, produced by LAITS and available in the UT Canvas App Store (course navigation). Chatter is a free discussion-board tool, where students can ask questions, crowdsource information, and communicate in threaded discussions moderated by a teacher or TA. For more information, please contact chatter@utlists.utexas.edu or view the support documentation and demo video, as well as new features released for Fall 2021 and Spring 2022!

Spring 2022 Updates
•More Frequent Email Notifications –Users can now opt to receive email notifications of new activity as often as every 15 minutes.
•Pinned Posts More Visible–Posts pinned by instructors appear at the top of the ‘All’ list; they are highlighted in blue and marked with a pushpin icon.
•Instructor Responses Highlighted–Responses from instructors are highlighted in blue and marked with an ‘instructor’ icon.
•Multiple Sessions–Users can have Chatter sessions for multiple courses open simultaneously.

December Deploy/Bug Fixes

Canvas deploys contain code changes that are intended to fix bugs, improve performance, and prepare for new features.

Discussions Settings Menu Terminology Adjustments - In the Discussions Settings menu, the Edit Discussion Settings title has been renamed to Discussion Settings. In the list of menu options, references to post have been renamed to reply or replies.
Gradebook Settings Sidebar Adjustment - When the Gradebook Settings Icon is selected, the content displays as a sidebar instead of a new window within the browser. The Late Policies and the Grade Posting Policy tabs display by default. The Final Grade Override tab only displays if the feature is turned on for the course (under Course Settings > Feature Preview tab).
Settings Course Settings Publish Buttons - This change allows courses to be published from either the Course Settings page or the Dashboard. When a course includes graded submissions, the course can no longer be unpublished and the buttons will be removed.
Course Import Content Import Warning Message - Canvas displays a warning message about overwriting existing content. This warning will appear when using the Course Import option and when using the Copy To option included in Assignments, Modules, and Pages.
Notifications Delivery Details - The top of the Notifications page includes a banner that displays notification delivery dates and times for each user. Notifications details are displayed for both daily and weekly notifications.
Rich Content Editor Image Options Percentage - When an image is added to the Rich Content Editor, the Image Options sidebar includes pixels and percentage options. By default, images are still displayed in pixels. However, the percentage radio button can be selected, and a percentage can be entered to resize the image.
User Settings To Do SpeedGrader Link Tab Setting - In User Settings, the Feature Options section includes an option to open To Do items in a new tab. This setting is turned on by default. Instructors can disable this option if they prefer to open SpeedGrader links in the existing browser tab.

Zoom

Zoom Minimum Client Version [12/20/2021]

Zoom Minimum Client Version will be raised to 5.8.4 on December 20th. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until the client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Stop incoming video, Focus mode, Optional Reclaim Host when rejoining, and Two-way chat with Waiting Room participants.

Zoom Cloud Recording Retention Policy

Reminder that any Meeting or Webinar recording saved to Zoom Cloud storage will be retained in the Zoom Cloud for 365 days, after which the recording will be deleted from the Zoom Cloud. Once the recordings are deleted, users will have 24 hours to retrieve any recordings from their trash can and return the video to their Zoom cloud. For more information, please see the Zoom recording retention policy

Zoom to Panopto Integration - faculty and staff can now opt in to have their Zoom Cloud recordings automatically move over to Panopto Cloud. Follow the instructions to adjust Zoom Settings and Panopto User Settings and then Edit your Course Panopto Folder Availability Settings to “Never” for the ability to “Publish” recordings when ready.

Panopto

Panopto Cloud Downtime [1/8/2022]

Our Panopto cloud site will be updated with the latest features and improvements on Saturday, Jan 8th 2022. We expect up to 4 hours of downtime, with a start time of 9:00 pm EST/6:00 pm PST. During the downtime, you will not be able to access videos on your Panopto site, and any attempts to upload from recording clients will result in a "Server unable to connect" message. Updated features include: Microsoft Teams integration, Canvas Course Copy and more, https://bit.ly/3lzUdBT,

Note: Panopto dropped support for Internet Explorer 11 (IE11) on June 26th, 2021. Usage of IE 11 will be blocked with the January release. Once this change is applied, users who attempt to access Panopto will be prompted to upgrade to a modern browser.

Adobe Connect

Service Retirement [1/31/2022]

Adobe Connect has several significant security vulnerabilities. In response to this, Adobe Connect access will be limited to the UT Austin campus network effective immediately until service retirement (January 31, 2022).

For those who want to view Adobe Connect recordings, service access is limited to the UT Austin campus network. This can be accomplished by either accessing the service on the UT Austin campus network, or remotely connecting to the UT VPN Service
NOTE: If you are currently using Adobe Connect to conduct online meetings, please take immediate action to switch to a centrally supported video conferencing service like Zoom or Teams.
For more information, please contact the UT Service Desk at help@its.utexas.edu or 512-475-9400.

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November 20, 2021

CANVAS: Submission Feedback Indicator SpeedGrader - Assignment Text Entry Word Count Dashboard - List View Conference Links New Quizzes - New Build Link and Stimulus Orientation

ZOOM: Zoom Cloud Recording Retention Policy Bulk Download Requests Minimum Client Version Update

PANOPTO: Teams > Panopto Integration Panopto Cloud Downtime [1/8/2022]

TEAMS: Microsoft Teams Updates

ADOBE CONNECT: Service Retirement [1/31/2022]

Canvas

Assignments - Submission Feedback Indicator

Feature Video - Assignments (Submission Feedback Indicator)

Why the change? This change allows students to see when new comments have been added to a submission.

For students, the Assignment Details page will display an indicator on the Show Rubric and View Feedback links when new comments have been added as an annotation or in a rubric. In the Assignment Details page, the View Feedback link only displays for students in assignment types that support DocViewer annotations. Otherwise the assignment displays a Preview button.

Feedback Indicators
Feedback Indicators

SpeedGrader - Assignment Text Entry Word Count

Feature Video - SpeedGrader (Text Entry Word Count)

Why the change? This change allows instructors to display the word count in assignment text submissions while grading in SpeedGrader.

When a text entry is displayed in SpeedGrader, the word count of the assignment entry displays in the sidebar. Note: Current functionality is only for text entry assignment submissions and does not apply to any other submission type, such as graded discussions.

SpeedGrader Assignment Word Count
SpeedGrader Assignment Word Count

Dashboard - List View Conference Links

Feature Video - Dashboard (Conference Links)

Why the change? This change allows students to view scheduled conferences and join conferences directly from the List View Dashboard.

If a conference is created for a course as a calendar event, the event displays in the List View Dashboard for students. If the Join Conference icon is solid and green, the conference is currently active. If the button is lined and gray, the conference is not currently active.

Conferences Join Button
Conferences Join Button

New Quizzes - Assignments & Quizzes Build Link

Feature Video - New Quizzes (Assignments Build Link)

Why the change? This change allows users to bypass the assignment details page and quickly access the quiz Build page.

The link to the quiz Build page allows instructors to immediately change quiz questions, general settings, or quiz moderation options without going to the title page first.

Assignments and Quizzes Build Link
Assignments and Quizzes Build Link

Stimulus Orientation

Feature Video - New Quizzes (Stimulus Orientation)

Why the change? This change allows instructors to control the presentation of an item’s stimulus, functionality that is useful when printing quizzes or when adding narrative stimulus content (such as Text (No Question) from Classic Quizzes).

The Stimulus question type includes an Orientation menu. By default, associated questions are shown to the right of the stimulus. Questions can alternatively be placed below the stimulus.

New Quizzes Orientation Field
New Quizzes Orientation Field

Zoom

Zoom Cloud Recording Retention Policy

Any Meeting or Webinar recording saved to Zoom Cloud storage will be retained in the Zoom Cloud for 365 days, after which the recording will be deleted from the Zoom Cloud. Once the recordings are deleted, users will have 24 hours to retrieve any recordings from their trash can and return the video to their Zoom cloud. For more information, please see the Zoom recording retention policy

Zoom Cloud Recording Bulk Download Service

ITS is continuing to offer bulk downloads of recordings for faculty with large volumes of videos yet to be removed from the Zoom cloud. They will assist with downloading all cloud recordings from a Zoom EID account and will transfer those recordings to Panopto, Box, or OneDrive accounts for users to self-manage.

This is a manual process, so we encourage users to only request this service if they are unable to download their own recordings due to local storage limitations or data caps. If a user is unable to download their own cloud storage recordings on their local device, please submit a request to Zoom@utexas.edu.

Zoom Minimum Client Version

UT Austin’s central Zoom tenant (utexas.zoom.us) will require a minimum client version in order to use the service. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until the client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Share screen to all Breakout Rooms. An announcement will be made with more information (i.e., date and client version).

Panopto

Update on Teams > Panopto Integration

ITS is currently testing a Microsoft Teams integration with Panopto. More to come soon!

Panopto Cloud Downtime [1/8/2022]

On Saturday, Jan 8th 2022, Panopto Cloud customers will be upgraded to the latest cloud release. This upgrade will require downtime. More information will be posted in the December newsletter.

Note: Panopto dropped support for Internet Explorer 11 (IE11) on June 26th, 2021. Usage of IE 11 will be blocked with the January release. Once this change is applied, users who attempt to access Panopto will be prompted to upgrade to a modern browser.

Microsoft Teams

Teams Update

Real-Time Analytics (RTA) is now available to troubleshoot poor Microsoft Teams meeting quality for individual users in real time.
Windows 11 will feature Teams integrated within its operating system.
Teams Rooms - ITS is pre-testing functionality

Adobe Connect

Service Retirement - 1/31/2022

Adobe Connect has several significant security vulnerabilities. In response to this, Adobe Connect access will be limited to the UT Austin campus network effective immediately until service retirement (January 31, 2022).

For those who want to view Adobe Connect recordings, service access is limited to the UT Austin campus network. This can be accomplished by either accessing the service on the UT Austin campus network, or remotely connecting to the UT VPN Service
NOTE: If you are currently using Adobe Connect to conduct online meetings, please take immediate action to switch to a centrally supported video conferencing service like Zoom or Teams.
For more information, please contact the UT Service Desk at help@its.utexas.edu or 512-475-9400.

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October 16, 2021

CANVAS: Sticky Navigation Menus SpeedGrader - Edit Submission Status Label Gradebook - Assignment Search Update to MS Immersive Reader

ZOOM: Zoom Cloud Recording Retention Policy Bulk Download Requests Minimum Client Version Update

PANOPTO: Update on Zoom > Panopto Integration

TOP HAT: Virtual Classroom End of Life (1/5/2022)

Canvas

Course Navigation - Sticky Menus

Feature Video - Courses (Sticky Navigation Menus)

Why the change? This change allows users to access the course navigation menus at any time.

When a long page is scrolled, the respective menu is retained in the sidebar. If the navigation menu is longer than the height of the screen, the menu can also be scrolled to view all menu links.

SpeedGrader - Edit Submission Status Labels

Feature Video - SpeedGrader (Submission Status Label Edits)

Why the change? This change allows graders to change the submission status for a student’s assignment directly in SpeedGrader.

The SpeedGrader sidebar includes an Edit icon to be used for submission statuses. Statuses can be edited the same way as in the Gradebook. Additionally, adjusting a status in SpeedGrader also applies to the Gradebook.

Setting the status to Missing displays the Missing label.
If a late policy is enabled, setting the status to late displays the late label. Additionally, a text field allows the grader to enter a value for the days/hours late.
Setting the status to excused displays the Excused status, and the grade field displays as EX and is grayed out.
Setting the status to None removes any labels that were previously displayed for the assignment.

SpeedGrader Status Edit Menu

The Edit Status icon is not displayed in the following assignment scenarios:

Previously submitted submissions (only the most recent submission is supported)
Concluded/Inactive student enrollments
Assignments that require moderated grading
Assignments in a closed grading period

Gradebook - Assignment Search

Feature Video - Gradebook (Assignment Search)

Why the change? This change allows graders to search for assignments in addition to student names.

The Gradebook includes two search fields: one for student names, and one for assignment names. Using the Assignment search field displays any search results that match an assignment in the course.

Gradebook Assignment Names Field

User Settings - Microsoft Immersive Reader

Feature Video - User Settings (Microsoft Immersive Reader Additional Feature Areas)

Why the change? This change allows additional resources to be used with the Microsoft Immersive Reader.

The Microsoft Immersive Reader button can be enabled in User Settings. Additionally, the Reader is supported in Assignments, the Course Home Page, and the Syllabus.

Graphic displaying location to turn on MS Immersive Reader. Go to Account > Settings > Feature Settings (bottom of page) > Enable Microsoft Immersive Reader.

Full Canvas Release Notes (2021-10-16) and Canvas Deploy Notes (2021-10-27)

Zoom

Zoom Cloud Recording Retention Policy

As of September 30, 2021, any Meeting or Webinar recording saved to Zoom Cloud storage will be retained in the Zoom Cloud for 365 days, after which the recording will be deleted from the Zoom Cloud.

Existing Zoom meetings and webinars recorded before September 30, 2020, were removed from Zoom Cloud storage, and their respective links no longer work.
New recordings of Zoom meetings and Webinars after September 30, 2020, will be removed from Zoom Cloud storage after 365 days online.

Once the recordings are deleted, you will have 24 hours to retrieve any recordings from your trash can and return the video to your Zoom cloud. For more information, please see the Zoom recording retention policy

Zoom Cloud Recording Bulk Download Service

ITS is temporarily offering to bulk download recordings for faculty with large volumes of videos yet to be removed from the Zoom cloud. They will assist with downloading all cloud recordings from a Zoom EID account and will transfer those recordings to Panopto, Box, or OneDrive accounts for users to self-manage.

This is a manual process, so we encourage users to only request this service if they are unable to download their own recordings due to local storage limitations or data caps. If a user is unable to download their own cloud storage recordings on their local device, please submit a request to Zoom@utexas.edu.

Zoom Minimum Client Version

UT Austin’s central Zoom tenant (utexas.zoom.us) will require a minimum client version in order to use the service. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until the client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Share screen to all Breakout Rooms. An announcement will be made with more information (i.e., date and client version).

Panopto

Update on Zoom > Panopto Integration

The University has turned "on" the ability for users to opt-in to the Zoom to Panopto Integration. This integration will move a Zoom cloud recording directly into Panopto. The recording will then be deleted out of Zoom automatically and only be available in Panopto. Any Zoom cloud-recorded meetings you schedule through a Canvas course will automatically move to that course's Panopto folder (the cloud recordings will be removed from the Zoom Cloud Recordings tab once the migration finishes). In addition, any meetings you schedule through the Zoom website or client for which you enable cloud recording will move to your 'My Folder' in Panopto. You can control (disable it or re-enable it) from your Panopto profile (the drop-down next to your name at top right when you log in at https://utexas.hosted.panopto.com ).

Zoom to Panopto Integration set-up instructions and Panopto Made Easy (OER course created by the School of Information)

Top Hat

Virtual Classroom - End of Life Jan. 5, 2022

Top Hat has made the decision to shut down Virtual Classroom on January 5, 2022. This means that the video streaming, video recording, and live chat functionality within Top Hat will be disabled for all users on that date. Top Hat will be reaching out to professors who have actively used Virtual Classroom to help them use Top Hat with another video tool.

Read more about using Top Hat with a video conferencing solution in this blog post.

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September 18, 2021

CANVAS: Outcomes - Improved Management New Quizzes - Module Shortcut (9/30) Discussion Redesign Update Blog - Improvements to Groups

ZOOM: Zoom Cloud Recording Retention Policy Bulk Download Requests Minimum Client Version Update

PANOPTO: Update on Zoom > Panopto Integration Product & Service Update (9/9)

TURNITIN: Turnitin Americas Higher Ed Awards - Deadline Oct. 10th

Canvas

Outcomes - Improved Outcomes Management

The Improved Outcomes Management feature replaces current outcome listings in accounts and courses with a better creation, navigation, search and import experiences.

Feature Video - Outcomes (Improved Outcomes Management)

Why the change? This change helps administrators and instructors make more meaningful decisions as they import, organize, and edit outcomes in their account and courses. For full details about this feature, please see the Canvas Feature Preview: Improved Outcomes Management document.

Classic Outcomes vs Improved Outcomes Management
Classic Outcomes vs Improved Outcomes Management

New Quizzes - Shortcut to Build in Modules

Coming Sept 30th! When working in Modules, there will be a new "Build" shortcut which bypasses loading the details page for a New Quiz. This adds supplemental functionality to the current workflow but doesn’t make a change in the existing workflow. Instructure plans to add this functionality to the Quizzes and Assignments Index pages in a future release.

Screen Shot 2021-09-07 at 3.31.03 PM.png
Jump to New Quizzes Build Page

Discussion Redesign Update - Discussion Anonymity + Moderation discovery

Anonymity + Moderation features are a long time coming for Canvas Discussions. The team leading the Discussion Redesign have a couple of surveys lined up to get your feedback and share upcoming designs.

Creating a New Discussion (3 min survey)
Anonymity, Moderation, Reporting (5 min survey)

Join Discussions/Announcements Redesign User Group

The Product Blog

Have an opinion about Groups in Canvas? Here is your chance to offer feedback. What improvements would you like to see in the Groups [People] feature?

Zoom

Zoom Cloud Recording Retention Policy

Starting September 30, 2021, any Meeting or Webinar recordings saved to Zoom Cloud storage will be retained in the Zoom Cloud for 365 days, after which the recordings will be deleted from the Zoom Cloud.

Existing Zoom meetings and webinars recorded before September 30, 2020, will be removed from Zoom Cloud storage, and their respective links will no longer work.
New recordings of Zoom meetings and Webinars after September 30, 2020, will be removed from Zoom Cloud storage after 365 days online.

Once the recordings are deleted, you will have 24 hours to retrieve any recordings from your trash can and return the video to your Zoom cloud. For more information, please see the Zoom recording retention policy

Zoom Cloud Recording Bulk Download Service

In preparation for the upcoming Zoom Cloud Storage retention policy on September 30, 2021, ITS is temporarily offering to bulk download recordings for faculty with large volumes of videos yet to be removed from the Zoom cloud. They will assist with downloading all cloud recordings from a Zoom EID account and will transfer those recordings to Panopto, Box, or OneDrive accounts for users to self-manage.

This is a manual process, so we encourage users to only request this service if they are unable to download their own recordings due to local storage limitations or data caps. If a user is unable to download their own cloud storage recordings on their local device, please submit a request to Zoom@utexas.edu.

Zoom Minimum Client Version

UT Austin’s central Zoom tenant (utexas.zoom.us) will require a minimum client version in order to use the service. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until the client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Share screen to all Breakout Rooms. An announcement will be made with more information (i.e., date and client version).

Panopto

Update on Zoom > Panopto Integration

The University has turned "on" the ability for users to opt-in to the Zoom to Panopto Integration. This integration will move a Zoom cloud recording directly into Panopto. The recording will then be deleted out of Zoom automatically and only be available in Panopto. Any Zoom cloud-recorded meetings you schedule through a Canvas course will automatically move to that course's Panopto folder (the cloud recordings will be removed from the Zoom Cloud Recordings tab once the migration finishes). In addition, any meetings you schedule through the Zoom website or client for which you enable cloud recording will move to your 'My Folder' in Panopto. You can control (disable it or re-enable it) from your Panopto profile (the drop-down next to your name at top right when you log in at https://utexas.hosted.panopto.com ).

Zoom to Panopto Integration set-up instructions and Panopto Made Easy (OER course created by the School of Information)

Product & Service Update (9/9)

Microsoft Teams integration (out of beta) and bug fixes.

Turnitin

Turnitin Americas Higher Ed Awards (Innovation in Assessment & Integrity)

Turnitin lightbulb Turnitin opens nominations to the Americas HED Awards: Innovation in Assessment & Integrity for the education community to share their successes and advances in integrity.

They invite you to share how Turnitin tools support you in addressing student challenges and facilitating new opportunities for student engagement and assessment with integrity from pedagogical and data-driven standpoints. Turnitin solutions include Feedback Studio, Originality, Gradescope, Draft Coach, Similarity, and iThenticate.

Up to six projects will be recognized and awarded a $2,000 USD donation to their preferred charitable foundation or scholarship.

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August 21, 2021

CANVAS: New Quizzes - Quiz Printing RCE - Accessibility Checker Indicator User Group Updates

ZOOM: Minimum Client Version Zoom Cloud Recording Retention Policy Large (300+) Meeting License Zoom Breakout Rooms Zoom Higher Ed. Community

PANOPTO: Update on Zoom > Panopto Integration

TURNITIN: Turnitin Americas Higher Ed Awards - Deadline Oct. 10th

Canvas

New Quizzes - Quiz Printing

This feature is used in conjunction with an existing feature option in Canvas (New Quizzes). For details about how to enable feature options, please see How do I manage new features for a course?

Feature Video - New Quizzes (Quiz Printing)

Why the change? This change allows quizzes to be printed in an offline format.

For individual quizzes, the Settings menu includes two options:

Print Key (with Answers)
Print Blank Quiz

Print Key Options

Both quiz options display a Print Quiz window. By default, medium text is selected for the quiz printout. However, two additional larger options are available.

The Print Quiz window always retains the text size selected in the previously printed quiz. To always reset the text size to medium, instructors can deselect the checkbox at the bottom of the window.

Print Quiz page

When the print preview is generated for a blank quiz, the print dialog window displays the print options for the instructor. However, the quiz also reloads in preview mode. Instructors can exit the preview to return to the quiz editing page.

Rich Content Editor - Accessibility Checker Indicator

This feature is available as part of the Accessibility Checker Notification feature preview, which will be enabled for all institutions in the 2021-09-18 release. The Accessibility Checker is available NOW; the indicator will be available in September.

Feature Video - Rich Content Editor (Accessibility Checker Indicator)

Why the change? This behavior invites content creators to improve their content and ensure it is accessible to all Canvas users.

When the Accessibility Checker Notification is enabled for a course, any accessibility issues detected within the Rich Content Editor display an indicator. This indicator helps users know about these issues without having to open the Accessibility Checker.

Accessibility Checker Indicator
Accessibility Checker Indicator

User Group Updates

When a feature preview includes a beta user group, updates will be posted in the sidebar of the feature’s respective user group. User groups are provided for the following feature previews:

Please subscribe to the group's overview document for updates. (Overview documents will be provided within all groups by 21 August.)

**We will still post updates here on the Learning Technology Update page, but encourage faculty and staff to view the User Groups for areas in Canvas that they are passionate about and POST YOUR USER STORIES! "Beta" means they are soliciting feedback.**

Zoom

Zoom Minimum Client Version - Sept. 15th

UT Austin’s central Zoom tenant (utexas.zoom.us) will require a minimum client version in order to use the service. Anyone not using a supported version of the client will be presented with a notification banner alerting that an update is required. It will not be possible to either host or join a meeting on our tenant until the client is updated. This change is being made under the guidance of the Information Security Office to improve the overall security posture of the service and is generally considered best practice. In fact, simply updating the client typically resolves most reported Zoom issues while also providing immediate access to new features, such as Share screen to all Breakout Rooms. An announcement will be made closer to Sept. 15th with more information (i.e., client version).

Zoom Cloud Recording Retention Policy

Starting September 30, 2021, any Meeting or Webinar recordings saved to Zoom Cloud storage will be retained in the Zoom Cloud for 365 days, after which the recordings will be deleted from the Zoom Cloud.

Existing Zoom meetings and webinars recorded before September 30, 2020, will be removed from Zoom Cloud storage, and their respective links will no longer work.
New recordings of Zoom meetings and Webinars after September 30, 2020, will be removed from Zoom Cloud storage after 365 days online.

Once the recordings are deleted, you will have 24 hours to retrieve any recordings from your trash can and return the video to your Zoom cloud.

For more information, please see the Zoom recording retention policy

Zoom Large (300+) Meeting License

If you are teaching a class larger than 300 students, please contact the UT Zoom team, zoom@utexas.edu, for a large meeting license.

Zoom Breakout Rooms

Blog - All You Need to Know About Using Zoom Breakout Rooms

Share screen to all Breakout Rooms for Windows, macOS, and Linux: When sharing screen in the main session, the host or co-host can share their screen to all active Breakout Rooms. Any active sharing in the breakout sessions are interrupted and any annotation or whiteboarding prompts the sharer to save them before viewing the shared screen from the host. Host and participants must be on version 5.7.0 or higher to utilize and see this feature.

Zoom Community

Zoom has created a community space for higher education users - https://community.zoom.com/t5/Higher-Ed/bd-p/education

Zoom Community Getting Started Guide

Search first. There is a lot of content within this community, and oftentimes, frequently asked questions and answers already exist. Therefore, we encourage you to search the community first to see if your question has already been asked and answered.

Ask a question. If you don’t see the answer to your question, feel free to ask a new question. Be sure to ask your question in the relevant forum. Be specific in your subject line, as it is most helpful to include a concise title that most closely captures your question. Community peers and subject matter experts will then provide helpful solutions to help you solve your problem.

Collaborate. We love to help our customers here at Zoom, but we also love to see our customers helping each other.

Panopto

Update on Zoom > Panopto Integration

The University has turned "on" the ability for users to opt-in to the Zoom to Panopto Integration. This integration will move a Zoom cloud recording directly into Panopto. The recording will then be deleted out of Zoom automatically and only be available in Panopto. Any Zoom cloud-recorded meetings you schedule through a Canvas course will automatically move to that course's Panopto folder (the cloud recordings will be removed from the Zoom Cloud Recordings tab once the migration finishes). In addition, any meetings you schedule through the Zoom website or client for which you enable cloud recording will move to your 'My Folder' in Panopto. You can control (disable it or re-enable it) from your Panopto profile (the drop-down next to your name at top right when you log in at https://utexas.hosted.panopto.com ).

Zoom to Panopto Integration set-up instructions

Turnitin

Turnitin Americas Higher Ed Awards (Innovation in Assessment & Integrity)

Turnitin lightbulb Turnitin opens nominations to the Americas HED Awards: Innovation in Assessment & Integrity for the education community to share their successes and advances in integrity.

They invite you to share how Turnitin tools support you in addressing student challenges and facilitating new opportunities for student engagement and assessment with integrity from pedagogical and data-driven standpoints. Turnitin solutions include Feedback Studio, Originality, Gradescope, Draft Coach, Similarity, and iThenticate.

Up to six projects will be recognized and awarded a $2,000 USD donation to their preferred charitable foundation or scholarship.

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