In accordance with the University of Texas at Austin Records Retention Schedule (UTRRS), official term courses* in Canvas that are five (5) years or older will be deleted at the end of the academic year. This may include but is not limited to course records such as:

Syllabi; Course Descriptions; Modules; Course Announcements; Digital Materials (Files); Videos; Course Pages; Course Discussions; Course Assignments and Quizzes; Rubrics; related grade documentation: Submissions, SpeedGrader Comments, Grades; and Correspondence (Inbox)

If you would like to retain your course content, we recommend taking the following steps prior to August 31 each year:

Export your Canvas course. This will copy course materials, files, modules, pages, and assessments without student enrollments, submissions or grades.
- Need to download Student Work, Comments, and Grades?
  - How do I export grades in the Gradebook?
  - How do I download all student submissions for an assignment in the Gradebook? This would bulk download all original submissions for a single assignment.
  - How do I download submission comments as a PDF in SpeedGrader? This would download the comments for an individual student's submission.
  - How do I add annotated comments in student submissions using SpeedGrader? First image shows the icon to download the annotated PDF for an individual student's submission.
Create a sandbox and import the course export package

⚠	When you export content out of Canvas, you are responsible for meeting University disposition policies. For more information, please contact Records and Information Management Services at rms@austin.utexas.edu

*Term courses are those tied to an academic semester and year, e.g., Fall 2013, Spring 2014, Summer 2014. Course deletion will not include sandboxes or organizations under the listing of "Default Term" or "Organization."

Records Categorization

Course records in Canvas are categorized as the following records series in the UTRRS:

UT Code	Record Series Title	Required Retention	Record Description
AALL350	Student Coursework, Tests, Assignments	End of Semester + 1 year	Coursework that is not returned to the student. These records are retained in Canvas for five (5) years, exceeding the retention schedule minimum.
AALL351	Faculty Grade Book	End of Semester + 1 year	List of students taking a course and record of the work they have completed. Includes computer and non-computer-generated grade sheets, and other such materials that permit a reconstruction of a student’s graded performance in a course. These records are retained in Canvas for five (5) years, exceeding the retention schedule minimum.
AALL352	Course Records	End of Semester + 5 years	Departmental course offerings and individual course contents. This series may include but is not limited to: syllabi; course descriptions; course outlines; course summaries; course requests and proposals; curriculum approval lists; lists of classes by term; bibliographies; reading lists; course announcements; handout materials; class lectures; and related documentation and correspondence.