The New Gradebook allows you to view an improved version of the Gradebook. This feature makes grading more flexible and intuitive and elevates the Gradebook user experience. New Gradebook Overview (PDF, 2pgs). Guides: New Gradebook - Table of Contents; New Gradebook Resources; New Gradebook and SpeedGrader Muting Behavior Changes; Functionality Comparison Chart: Old vs New Gradebook

What Has Changed?

The biggest change between the current and new gradebook is the addition of advanced filters and views (drop-down menus), automated Late & Missing Submission Policies and a "new" Grade Posting Policy to replace Mute/Unmute. While you may find some things have moved or even renamed, the addition of these new features make accessing information quicker and easier!

Advanced Filters and Views

The new gradebook has advanced filters in place to allow you to focus on a particular student or on assessments in a particular Assignment Group or Module. In addition, instructors can opt to display published and unpublished assessments side by side.

View Gradebook Menu

The main Gradebook allows you to see all students, assignments, and grades. In the Gradebook menu [1], you can switch between several options as available:

Individual View allows you to assess one student and one assignment at a time and is fully accessible for screen readers.

Gradebook History displays the Gradebook History page, which logs recent grade changes in the course according to student, grader, assignment, and date.

Learning Mastery displays the Learning Mastery Gradebook, which assesses outcome standards being used in Canvas courses. This gradebook is an opt-in course-level feature option and not shown in the image above.

You can switch between these options at any time.

View Gradebook Viewing Options

The View menu [2] allows you to filter and sort the Gradebook according to several viewing options:

Arrange By: arrange columns by default, assignment name, due date, points, or module
Filters: filter columns by type (assignment group, section, and modules)
Statuses: view and change the color for a grading status (late, missing, resubmitted, dropped, and excused)
Columns: show or hide the notes column and unpublished assignments. Note: Unpublished Assignments will be labeled as such and the column will be grayed out.

Tip: You can move your Total column to the front, next to students names at the start of each semester.
New Gradebook Move Total Column to Front

Click the three dots to the right of Total
Select "Move to Front" (you can toggle back by selecting "Move to End")

View Actions Menu

The Actions menu [3] allows you to bulk manage student grades in the Gradebook by importing grades and exporting grades.

Note: Currently the Gradebook Export CSV file data includes all Gradebook data regardless of filtered or sorting options.

Automated Late and Missing Submission Policies

The new gradebook allows you to automatically apply a defined penalty to ONLINE submissions with a status of Late or Missing. Any penalty applied to late submissions will appear in the Grade Detail tray. Note: Assessments with a Paper or No Submission status can be manually marked Late or Missing to take advantage of the same penalty settings.

The Gradebook Settings allow you to apply late policies in your course [1].

The Missing Submission policy allows you to automatically apply a grade for submissions labeled as Missing [2]. A submission is labeled Missing when the due date has passed and the assignment has not been submitted.

The Late Submission policy allows you to automatically apply a defined penalty to submissions with a status of Late [3]. A submission is labeled Late when it is submitted past the due date. Additionally, you can define a threshold under which a student will not be scored, regardless of how late the submission is when submitted.

Once you have updated the Missing and/or Late Submission Policies, click "Update" to save your changes [4].

You can always update the late policy. Canvas will warn if any changes will affect previously graded submissions [5].

Grade Posting Policy

The New Gradebook includes a grade posting policy, which sets how grades and comments are released to students. This change redefines assignment-wide muting to an individual assignment level, making grades visible to individual sections of a course one by one, or hide previously posted grades if needed.

In the New Gradebook, instructors can select a default grade posting policy for course assignments. Posting policies can be set to automatic or manual.

By default, the policy is for grades to be posted automatically. If you select an automatic posting policy, assignment grades will be visible to students as soon as they are entered. Grades for anonymous and moderated assignments will not post automatically.

If you select a manual posting policy, grades will be hidden by default and you can choose when to post grades for each assignment. Any grades that have already posted will remain visible.

More importantly, instructors can now set the default to "Manually" post grades for ALL assessments in a course from the gradebook settings menu. No more muting each individual assignment.

Grade Post Policies Setting all to Manual Post

This change involves both the terminology (Hide = Mute, Post = Unmute) and the visual cue (Bell = Eye).

Grade Post Policies visual change in eye

When an instructor enters a grade for a manually posted assignment, the icon changes to a solid state to show the assignment has been assigned grades that are not visible to students.

New Post Policies Demo video from Instructure

Canvas Release Notes (7/13/2019): New Gradebook - Grade Post Policies gives an overview of the differences

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Overview

How do I use the New Gradebook?

Basically, the same way you used the old gradebook.

If you have never used the gradebook or only parts of it, the Canvas Gradebook helps instructors easily view and enter grades for students. Depending on the grade display type, grades for each assignment can be viewed as points, percentage, complete or incomplete, GPA scale, or letter grade.

Only graded assignments, graded discussions, graded quizzes, and graded surveys that have been published display in the Gradebook. You can opt to have unpublished assignments display in the gradebook; however "Not Graded" assignments are not included.

The default view in the Gradebook is to view all students at a time, but you can also view students individually in the Gradebook Individual View.

Warning: If your course includes multiple graders, please note that once you open the Gradebook, all existing Gradebook data is stored in the browser until the page is refreshed. Grades are not dynamically updated with any changes made by other graders in the Gradebook or in SpeedGrader.

Open Grades

In Course Navigation, click the Grades link.

View Gradebook

The top of the Gradebook includes global sorting options and settings you can use to organize your Gradebook [1], which will populate the selected student data [2] and assignment data [3].

Search Students

By default, your course shows all active students. In the Search field, you can search for an individual student by name.

Enter Grades

When entering grades, the New Gradebook displays crosshairs and highlighting across the row and column for improved orientation.

To enter grades, type the grade as supported by assignment type directly in the Gradebook cell [1].

You can also enter grades and change the submission status by clicking the Grade Detail Tray icon [2].

View Grade Detail Tray

The Grade Detail Tray allows you to enter or edit grades [1], change the status of a submission [2], and leave comments for the student [3]. Comments left in the gradebook will appear in SpeedGrader.

View Assignment Groups and Total Column

The assignment groups shown in the Gradebook match the assignment groups created in the Assignments page [1].

If your assignment groups are weighted, the weighted grade displays below the group title [2]. Assignment group weights are reflected in the total grade. The assignment grade earned by the students is multiplied by the assignment group weight.

Grade totals from assignment groups are calculated in the Total column of the Gradebook [3]. You can hover over the column header to view the Total column menu [4], which allows you to sort by grade and move the total column to the front of the Gradebook. Additionally, if your assignment groups are not weighted, you can view the totals as a point value instead of a percentage.

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Hide/Post Policies

With Grade Post Policies, Instructors are able to control when grades are released to all students. Assignment grades may be manually or automatically posted.

Automatically posted grades for an assignment are the equivalent of an unmuted assignment where grades and comments are immediately posted.

Manually posted grades allows an instructor to hide all grades and comments until the instructor chooses to post the grades.

The concept of muting grades has also been visually updated by replacing the previously known Mute icon with an Eye icon, which represents the assignment’s grade visibility. A transparent eye icon displays for assignments with a manually posted grading policy.

Course Grade Posting Policy

A posting policy for the entire course can be set in the settings, which will be set for all current and future assignments. By default, the policy is for grades to be posted automatically.

After a course policy has been applied, any additional changes must be made to individual assignments. Any assignment can be changed to support an individual policy that varies from the course policy. Policies can be updated in the assignment menu.

Manually Posted Grades

With manual posting, grades and comments are not revealed until the instructor chooses to post the assignment grades.

When an instructor enters a grade for a manually posted assignment, the icon changes to a solid state to show the assignment has been assigned grades that are not visible to a student.

When open, the Grade Detail Tray also displays a hidden label for each hidden submission.

Post Grades Process

At any time, an instructor can open the assignment menu in the Gradebook and choose to post grades to students. When the Post Grades option is selected, the Post Grades sidebar indicates the number of submissions that are hidden, including the number of submissions graded but not posted. Additionally, a dot also displays next to the individual submissions.

Grades can be posted to everyone, which means they are visible to all students, or they can be posted for only students with graded submissions. Additionally, both options support posting to one or multiple specific sections in the course. When posting by section, at least one section must be selected.

Hide Grades Process

Grades can also be hidden or re-hidden at any time, which may be needed to conceal or adjust previously posted grades. This behavior is the equivalent of muting and unmuting an assignment. The assignment menu Hide Grades option displays for any assignment where grades are visible to students, and instructors can choose to hide grades at any time.

When selected, the Hide Grades sidebar allows instructors to hide grades to all students by default, or instructors can select one or multiple specific sections where grades should be hidden. When hiding by section, at least one section must be selected.

When grades are hidden, the visibility icon changes to a solid state to indicate grades have been assigned that are not visible to students. Grades can be re-posted at any time using the assignment menu.

Student View

When assignment grades are manually posted and hidden to students, students see the Eye icon in the Grades page. When grades have been posted, the grade and any comments are visible in the Grades page.

SpeedGrader Functionality

Grades can also be hidden and posted in SpeedGrader.

Individual unposted hidden submissions are also indicated by the hidden label in the SpeedGrader sidebar. The hidden label displays once the submission receives a grade.

The visibility icon manages the grade policy the same way as the assignment menu does in the Gradebook.

How do I hide or post assignment grades in SpeedGrader?

Anonymous Assignment Process

Anonymous assignments must always be manually posted regardless of the course-level grade policy. This behavior protects student anonymity. Anonymous assignments must be posted or hidden for all students in the assignment and cannot be managed by section.

Anonymous assignments that are hidden show a Hidden label in both the Grade Detail Tray and the SpeedGrader sidebar.

After grades are posted, SpeedGrader reloads to remove anonymity from all submissions, and grades are visible in the student Grades page.

Moderated Assignment Process

To be included in the Gradebook, moderated assignments must follow the regular moderation workflow. After the moderator has selected grades for all students and posted grades, the grades display in the New Gradebook. If the moderator wants to keep grades hidden, the Display to Students option should not be selected, and grades can be posted to students in the Gradebook at a later date. However, if grades are displayed to students and an instructor wants to keep them hidden, grades can be re-hidden in the Gradebook using the Hide Grades option.

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Assignment Options

View Assignment Column

Each column in the Gradebook represents a published assignment in the Assignments page. Each column displays the assignment title, total points, and each student's grade.

To view the assignment, click the name of the assignment [1].

For each assignment, you can hover over the column header and view the Assignment menu [2], which allows the following options:

Sort assignments by grade or status (missing or late)
Message students who fit within specific assignment criteria
Curve grades
Set default grade
Mute or unmute the assignment
Enter grades as a specific value: point, percentage, or grading scheme (this option is only for grading convenience and does not affect the actual grade; not available for complete/incomplete assignment types)
Download submissions and re-upload submissions (supported in file uploads only)

Icons and colors represent assignments and submission statuses within Canvas, including differentiated assignments and MasteryPaths.

Add Columns

Assignment columns are automatically added every time you create and publish graded assignments, graded discussions, and graded quizzes and surveys. A column is also automatically added for (Roll Call) Attendance and for UT Instapoll, if you choose to use either tool.

You can manually add a column as part of importing grades to the Gradebook. However, assignments imported in the CSV file are automatically published.

You can also create non-submission or on-paper assignments to add to the Gradebook for manual grading.

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Student Options

View Student Name Menu

New Gradebook Student Name Column Options

The Student Name column displays each student's name and may also include a student's secondary ID, if enabled. You can hover over the column header and view the Student Name menu [1], which allows the following options:

Sort and display student names by specific criteria (alphabetically [2]; First name Last name or Last name, First name [3])
Display secondary information such as the section enrollment or their UT EID [4]
Show inactive and concluded enrollments

To view a student's Grades page, click the student's name.

View Test Student

If you have enabled Student View in Course Settings, the Test Student is shown at the end of the Gradebook and is automatically added to every section in your course. Test Student data does not factor into course analytics.

If you want to remove the test student completely, you must remove the test student from your section enrollments in Course Settings.

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FAQ

What features are in the current Gradebook that are not in the New Gradebook?

All functionality with the current Gradebook is included in the New Gradebook with the following exceptions:

Assignment Details—this feature is being addressed as part of Canvas Studio Priority: Analytics 2
Hide Student Names—this feature is being addressed as part of Canvas Studio Priority: Anonymous & Moderated Marking (hiding student names is still available in SpeedGrader, which is a separate feature)
Treat Ungraded as 0—this feature will be modified in a future release of the New Gradebook that will include more viewing options for total grades

How do I report bugs?

First, ensure what you want to report is a bug, which means the feature is not performing as intended. What you may think is a bug actually may be intended as noted in the New Gradebook Guide. Otherwise, please follow these steps:

See if your bug is a known issue specifically related to the New Gradebook.
View the list of reported bugs. The Reported Bugs section is located in the main focus group page— look in the left sidebar under the blue buttons.
If you still can't find a report for a specific behavior: open Canvas, click the Help menu, then click the Report a Problem link.
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You can contact Canvas@utlists.utexas.edu to report issues with Canvas. We are here to help!