Final Grade Submission Preparation

Fall 2024 grade reporting starts at 10 a.m. on Tuesday, December 10. At that time, you can log into grade reporting Links to an external site. and click the “Enter grades now” button to get started. In the meantime, you can preview your courses and grade due dates by logging into grade reporting Links to an external site., then clicking “Enter grades now” and “Check my authorization and due dates.”

As a reminder, incompletes (Xs) from Spring 2024 must be resolved or extended in the online grade change system Links to an external site. no later than Tuesday, December 17, to allow time for processing.

If you have any questions regarding the grading process, please contact the Student Records unit at studentacademicrecords@austin.utexas.edu. 

 

Preparing the Canvas Gradebook for Final Grade Submission involves only 4 steps:

1. Make sure there is a numeric score for every assignment, even if that numeric score is a 0
   • Leave no dashes!
   • Excuse an assignment for a student
2. Post all Hidden Grades
3. Remove any assignments that you're not using this semester
   • Exclude an assignment from the course's final grades
4. Activate Final Letter Grade in Total Column
5. Submit final grades!

   • Guide on how to submit final grades using the Registrar's Tool 

   • Guide on how to submit final grades by importing an Excel spreadsheet

 

Converting All Ungraded Assignments to a 0 (or some other score)

When submitting grades from Canvas, all ungraded items (dashes) will automatically be counted as zeros. This could significantly change the final totals from what you and/or your students see in Grades.  

It's recommended that you enter zeros for students who do not turn in their work throughout the semester. This way, the running total for their final grade is accurate throughout the semester and they don't develop any unrealistic expectations about their final grade. 

To actually change ungraded assignments (dashes) to 0s, you will need to do the following.

Click on the three dots and select "Set Default Grade"

 

Enter 0 in the grade value field [1] and click [3] Set Default Grade. Skip Step #2 - you don't want to overwrite your hard work!

 

Excuse an Assignment for a Student

As needed, you can use the Gradebook to excuse a student from a graded assignment, discussion, or quiz. You can also excuse a student from a group assignment. Excused assignments are not calculated as part of a student's total grade.

 

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Post all Hidden Grades for every Assignment

Any assignment with hidden grades is indicated by the Visibility icon [1]. To Post Grades, hover over the assignment column header and click on the Options icon [2]. Click the Post grades link [3]. Follow the prompts to post grades for all students/sections.

 

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Removing Assignments You Are Not Using

You can either unpublish, delete or exclude any assignment you are not going to use and/or do not want to contribute toward final grade calculation.

To unpublish, open the Assignments page in your course and click on the green circle with a checkmark. The circle will turn gray with a slash.  Now it is unpublished and removed from gradebook calculations. Note: you will not be able to unpublish assignments with student submissions.

To delete the assignment, click on the Options icon next to the circle and select "Delete." Note: this will delete any student submissions and feedback you have added.

To exclude an assignment from the course's final grades, "Edit" the assignment details as shown below. Note: this feature allows you to provide feedback without the assignment counting toward Gradebook calculations. Like other checkboxes, it can be toggled on and off.

 

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Activate Final Letter Grade in Total Column

The Registrar's online grade reporting system only accepts letter grades. To activate letter grades, go to your course Settings page [1] and [2] the course details tab (if it doesn't automatically open to this tab.)

  

 

Select the check box next to Grading Scheme "Enable course grading scheme" and then click the blue "Update Course Details" button at the bottom right of the page [3].

  

Note: Canvas will show you the default grading scheme. If you want to select another grading scheme, click the Select Another Scheme link. You can use the pencil icon to make any necessary edits.

 

Don't forget to click 'Update Course Details' to save your changes [4].

  

 

If you check your gradebook, you will see the final letter grades next to the percentages in the Total column.

  

 

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For more on the Gradebook, click here.

Guide on how to submit final grades using the Registrar's Tool

Guide on how to submit final grades by importing an Excel spreadsheet