End of Semester Message

Hello UT instructors! 

We are in the final stretch of fall semester. Congratulations and good luck with finals! We have one significant update to communicate, then please enjoy these curated learning technology updates designed to prepare you for common end-of-semester and beginning-of-spring tasks. 

In preparation for the new student email policy taking effect next summer, we will update the email address associated with all user accounts in Canvas on December 19th. After this change, the email address in Canvas will be the institutional identifier (IID) email, formatted as EID@eid.utexas.edu. This immutable email provides a consistent email address and resolves issues with external tools that rely on email as a unique identifier. The IID email is already used by systems like Box and Zoom and acts as a routing address to the email address The University has on file for you. To learn more about IID visit https://bit.ly/3VhZrnL Links to an external site..   

Feedback is a gift, and tis the season for gifts. 😊 Please drop us a note at https://forms.office.com/r/2104fbTRtn Links to an external site. to let us know what’s working well and what improvements we can make. Thank you! 

 

**End-of-Semester Checklist**    

• Final Exams - If you have a student who requires accommodation, you can extend their time limit using the Moderate feature Links to an external site. in Canvas Quizzes. The Available Until field auto-saves and submits for ALL students. Create an added Assign to Links to an external site. field for students with accommodations.   

• Submit Final Grades – Make sure to read the Final Grade Preparation Links to an external site. page to learn more.   

• Course evaluation tools, including viewing evaluation schedules, are now available in the system Links to an external site.. Most evaluations are open until Dec. 9th. Conducting evaluations during class time boosts response rates. We highly recommend you give your students time to complete their evaluations in class. Explore further guidance in the response rate guide Links to an external site.. 

• Term Dates – Fall 2024 term courses will become read-only after Friday, January 31st. For more information and steps on ending or extending your course participation dates, please visit https://bit.ly/3EosP1c Links to an external site.. This only applies to Fa24 courses and does not affect Default or Organization Canvas sites (e.g., sandboxes). 

 

   **Looking Ahead to Spring**  

• Spring 2025 courses are available on Canvas now.  Schedule a consultation or attend office hours and/or a workshop if you have questions about setting up your course(s).  

• Don’t forget to submit your textbook orders early. This is a common request from students. All required course materials – textbooks, course packets, access codes, school supply items, etc. – must be submitted to the Co-op. If an item is unavailable at the Co-op, it will still be listed. Contact Michael Kiely in the Co-op Textbook Office at mkiely@universitycoop.com for more information.   

      

**Academic Technology Updates**

https://bit.ly/3lANCXR Links to an external site.     

    

 Canvas    

• Workshops supporting the Canvas Adoption Policy Links to an external site. through the end of fall/start of spring, http://bit.ly/2k7knhN Links to an external site.. 

• Canvas Updates: Improved SpeedGrader Experience Links to an external site.; New Quizzes Manage Student Result View; New ‘Assign To’ feature available in Modules Links to an external site. and Pages Links to an external site.; Rubrics Redesign Phase 1 Links to an external site.. 

 

Digital Accessibility Center 

The Ally course remediation team and video captioning team have combined to form the Digital Accessibility Center (DAC)! If you would like to have a full course remediated (e.g., a Spring 2024 course you plan to use for Spring 2025) or help with video captions, please email digital.accessibility@austin.utexas.edu. 

    

 Zoom    

• Zoom 6.2.10 Minimum Client Version [Tue., Dec. 10] 

• Users opted into automatic updates Links to an external site. automatically received this update on Nov 25. 

• Updates include improved AI Companion features and more keyboard shortcuts for app navigation. More detailed information can be found in the release notes Links to an external site. for your device.  

• Please see https://zoom.its.utexas.edu/zoom-upgrade Links to an external site. for more details.  

• Zoom and AI – AI Companion Meeting Summary and Smart Highlight Links to an external site. recordings can be enabled in your Zoom user settings.  

• Record Retention – All Meeting or Webinar recordings saved to Zoom Cloud storage will follow settings in the Zoom Retention Guide Links to an external site. [365-day retention].  

    

 Panopto    

• Extend retention of your Zoom recordings by using the Zoom to Panopto integration Links to an external site..  

• Panopto Basic Training Webinar Links to an external site. and How-To videos on recording, editing, and managing your videos Links to an external site.  

    

 Microsoft 365     

• Microsoft Teams/Canvas integration - Email canvas@utlists.utexas.edu.  

• Resources:  Teams for education Links to an external site.; LinkedIn Learning Microsoft 365 Links to an external site.; and UTLearn M365 Links to an external site. 

• Leaving the university? Be sure to save your OneDrive, Teams, and Email files now!   

 

Qualtrics 

• Qualtrics license will be updated to a modern version in December after final exams.  There will be a more detailed announcement to campus about the change soon 

• Leaving the university? Be sure to export your Qualtrics survey responses now! 

  

Thank you!    

Teaching and Learning Technology (TLT) | Enterprise Technology (ET)
https://canvas.utexas.edu Links to an external site. | canvas@utexas.edu